Correction of AD Code in BOE Filed for High Seas Purchase (FY 2016-17)

Dear Sir,

We would like to bring to your kind attention an issue related to a High Seas Purchase transaction carried out during the financial year 2016–17.

At the time of filing the Bill of Entry (BOE), our Customs House Agent (CHA) inadvertently inserted our AD Code (i.e., the buyer's AD Code) instead of the original importer’s AD Code. As a result, the BOE reflects our AD Code, although we were not the original importer.

Due to this discrepancy, our bank is reflecting pending entries in the ORM system, and is levying charges of Rs. 1,000 + GST per BOE for the same.

We kindly request your guidance on the following:

  1. Whether it is possible at this stage to request an amendment in the BOE to reflect the correct (original importer’s) AD Code.

  2. If yes, what would be the procedure and supporting documents required for such a correction.

  3. Whether the CHA can approach customs authorities on our behalf to initiate this correction.

We would appreciate your support and direction on how best to proceed in order to resolve this issue and avoid further charges from the bank.

Replies (1)

Amendment of Bill of Entry (BOE) for High Seas Purchase Transaction Possibility of Amendment -

*Amendment Feasibility*: The possibility of amending the BOE to reflect the correct AD Code depends on the specific circumstances and the discretion of the customs authorities. - 

*Time Limitation*: Given that the transaction occurred in the financial year 2016-17, there might be limitations or additional requirements for making amendments. Procedure and Supporting Documents - 

*Application to Customs*: You'll need to submit an application to the customs authorities, explaining the reason for the amendment and providing supporting documents, such as: - Original BOE - Commercial invoice - Proof of the original importer's identity and AD Code - Authorization letter for the CHA (if applicable) -

 *CHA's Role*: The CHA can approach the customs authorities on your behalf to initiate the correction process, but you'll need to provide the necessary authorization and supporting documents. Recommendations -

*Consult with Customs Authorities*: Reach out to the customs authorities or a customs expert to determine the feasibility of the amendment and the required procedure. -

 *Gather Supporting Documents*: Collect all necessary documents, including the original BOE and proof of the original importer's identity and AD Code. -

*CHA's Involvement*: Ensure the CHA has the necessary authorization to represent you before the customs authorities. Next Steps -

 *File Application*: Submit the application for amendment, along with the supporting documents, to the customs authorities. -

*Follow Up*: Follow up with the customs authorities and the bank to ensure the issue is resolved and the pending entries are cleared. Bank Charges - 

*Negotiation with Bank*: You may want to negotiate with the bank to waive or reduce the charges, considering the circumstances and the fact that the error was not intentional.

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