We thank you for the wonderful advise we get at your site & from your experts.
We have converted our Private Ltd Co to LLP on 22Jun15. I would be very thankful if you could please advise on the following:
Maintainance in Electronic Form:
I was reading that with companies act 2013, it is possible to maintain records in electronic form. We have minutes in physical form, so shall we scan the same to PDF file. It is mentioned that the Electronic records shall be searchable & indexed. So, for every financial year should we create a seperate PDF file containing all scanned pages of the meetings during that year. Will every new financial year start with Page 1 for the scanned pages?
Further, we can apply digital signature & preseve it. Can the physical minute books, AGM book, EGM book etc then be destroyed?
Destruction of items pursuant to conversion:
Shall we destroy the common seal since we are now an LLP? At the time of company formation we had printed share certificates, can we destroy the unused blank certificates?
I would be grateful for your valued advise.
CAclubindia
