Ankit Garg (Chartered Accountant and Company Secretary) (81 Points)
15 May 2012If there is a change in place of keeping of Books of Accounts, whether we need to inform to ROC, if yes, in which form? Please guide.
Anshu Shrivastava
(company secretary)
(143 Points)
Replied 15 May 2012
Dear Ankit
u wil have to file form 23aa with the roc for the same.
Regards
Anshu
Aditya Soni
(CS Final Student Trainee)
(727 Points)
Replied 15 May 2012
Agree with Anshu, form 23AA need to be filled.
Regards.
Ankur Garg
(Company Secretary and Compliance Officer)
(114773 Points)
Replied 15 May 2012
Sample Board Resolution for change in place for Books of Accounts
RESOLVED THAT the Books of accounts of the company as prescribed under section 209 of the Companies Act, 1956 be kept at 15/36, Laxmi Nagar, Lane No-6, RML Road, Jhansi (M.P.) w.e.f. 20th June, 2011.
RESOLVED FURTHER THAT Mr. Rajesh Kumar, Director of the Company be and is hereby authorised to submit e-Form 23AA with the Registrar of companies and to do any other incidental activity to give effect to the above resolution.
Vaibhav Shukla
(Company Secretary)
(142 Points)
Replied 15 May 2012
Agree with Learned members Form 23AA is to be filed within 7 days with the ROC.
Aashish Jain
(Asst. Company Secretary)
(49 Points)
Replied 16 May 2012
Hi, Since 23AA is to be filed only when books of accounts are taken from registered office to any other place..
My query is:
I have filed 23AA and now i want to shift back my books of accounts back to registered office. How do i intimate ROC...
Aditya Soni
(CS Final Student Trainee)
(727 Points)
Replied 16 May 2012
Dear Ashish,
In the above case, you will have to fill the same form i:e 23AA again within 7 days with ROC.
Regards,
Aditya.
Aashish Jain
(Asst. Company Secretary)
(49 Points)
Replied 16 May 2012
Hi, There is other way out: can this be possible...??
The purpose of form 23AA is to make aware roc where books of accounts are maintained...
So can i include in the board resolution that between two dates (for eg. 16.05.2012 to 22.05.2012) the books of accounts will be available at such place as mentioned in the resolution and after such dates the books of accounts will be shifted back to registered office.
This is proper compliance.
Aditya Soni
(CS Final Student Trainee)
(727 Points)
Replied 17 May 2012
Dear Ashihs,
In the above case, as the place where books of accounts are kept is changing two times, board resolution will not be of help and you will have to fill the form and inform the ROC about the shift of the place.
As the purpose is to inform ROC about the same but there is a perticular way for this.
Regards,
Aditya.
Ankit Garg
(Chartered Accountant and Company Secretary)
(81 Points)
Replied 23 November 2012
Thanks to all of you for your valuable guidence.
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