Does physical documents are necessary for a company? If yes what are the documents and books? please help
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Quick Summary
This discussion explores the necessity of physical books of accounts for companies. While digital record-keeping is permissible under Section 129, provided records are kept in India, certain physical documents remain crucial, especially for cash transactions. These include cash payment and receipt vouchers, alongside other essential records like sales and purchase invoices, bank statements, and contracts, depending on the business's nature.
It depends on the nature of business and practice of maintaining records if your sales and purchase are 100 percent online.. then physical documents are not necessary..excepts payments in cash for that you need to maintain cash vouchers and if you are issuing and receiving manual invoices than you need to maintain following basic records
sales invoice in sequence purchase invoices date wise cash payment vouchers cash receipt vouchers bank book if maintained in software ledger confirmations of debtors and creditors fixed assets purchase records copies of contracts and deeds etc which are necessary to prove the genuiness of transaction as per the nature of business
As per section 129 u can maintain all books of accounts in electronic mode but keep it in india or they are orignal and for cash transaction u should maintain cash payment or recipt voucher
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