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AGM and NOTICE Date

BASNAIR (Manager-Accounts & IT Systems) (138 Points)

22 November 2010

Dear All,

The Board of Directors signed the Balance Sheet on 20-08-2010, then the AGM & Notice date ? When Can I submit the return ?

Thanks

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19 Replies

Ankur Garg (Company Secretary and Compliance Officer) (114773 Points)
Replied 22 November 2010

Hold a board meeting on 20-08-10 to transact the following agenda:

1. Adoption of Annual accounts

2. Adoption of board report u/s 217

3. Adoption of Auditors' Report

4. Finalising the notice of AGM.

In this BM you may fix the date of AGM on or after 14-09-10 considering 21-08-10 as dispatch date for AGM notice.

Regards

3 Like

CS Ankur Srivastava (Company Secretary & Compliance Officer) (17848 Points)
Replied 22 November 2010

In additions to the answer of Mr. Ankur Garg....

You should file Balance Sheet within 1 months of the date of AGM and after the expiry of 1 month period with additional fees.

Annual Return should be filed within 2 months from the date of AGM and after the expiry of 2 month period with additional fees.

2 Like

Ajay Mishra (Company Secretary) (74332 Points)
Replied 22 November 2010

Agreed with both Ankur.......................

punit (CA final) (290 Points)
Replied 23 November 2010

agreed with mr.ankur

Santosh (Student ( Final Year - New )) (348 Points)
Replied 23 November 2010

Thanks Sir very useful,,,,,,,,,

Vaibhav Shukla (Company Secretary) (142 Points)
Replied 23 November 2010

I think it would be more appropriate to say that Balance sheet should be filed within 30 days from the date of AGM and Annual return within 60 days from the date of AGM.

Correct me if i am wrong..........

Regards

ACS Vaibhav

1 Like

CS Ankur Srivastava (Company Secretary & Compliance Officer) (17848 Points)
Replied 23 November 2010

Yes Vaibhav, you are absolutely right.

Santosh Kr. Jha (company secretary and Legal) (26 Points)
Replied 18 February 2011

Apropos, can anyone pls guide me whether Notice of AGM can be another date than that of signing of balance sheet date, like Notice date is 3/9/2011 and AGM date is 29/9/2011.

Pls. clarify, its urgent.

Thanks

Santosh

Sudhir Garg (Service) (236 Points)
Replied 18 February 2011

Yes, why not? But make sure notice date is after the date of balance sheet signing date and better if 25 days gap is also mainatined.

Santosh Kr. Jha (company secretary and Legal) (26 Points)
Replied 18 February 2011

But my question is can notice date be before and different date that of balance sheet signing date.

Thanks

Santosh

CS Ankur Srivastava (Company Secretary & Compliance Officer) (17848 Points)
Replied 19 February 2011

The date of Notice can be of different date but it should be done at last so Notice date can be of different date but after the date of signing of Balance Sheet.

ankit jain (CS trainee) (152 Points)
Replied 19 February 2011

I agree with our learned member Mr. Ankur Shrivastava.

Jayashree S Iyer (Company Secretary) (3224 Points)
Replied 25 February 2011

Date of notice can be different from the Board Meeting. In the Board Meeting, accounts are approved by the Board and the decision is taken about the date of AGM and issue of notice to members. So anytime after the Board Meeting, AGM notice can be issued. However notice cannot be issued before the Board Meeting. Further please note that a minimum of 21 days notice is to be served to the members before AGM.