AA-45- Expense Reimbursement Invoice to Client

All Respected Members,

please educate me on following:

Suppose, we have paid air ticket charges, accommodation and local traveling charges on behalf of our client which they asked us to claim with them, please tell me how we will generate invoice to claim these expenses and does taxation will be applicable on it. For example: sales tax will be charged on it or will income tax/ TDS be deducted from client on it ?

Thanks in advance for reply precious time and efforts to reply this query.
Replies (10)
Quick Summary
This discussion clarifies how to invoice clients for expenses paid on their behalf, such as air tickets, accommodation, and local travel. The consensus is that these are reimbursements, not your company's expenses, and therefore generally not subject to sales tax. The recommended accounting treatment involves recording these as receivables when paid and clearing the receivable when the client reimburses the amount, with simple payment and receipt entries.

Is this Your expenses...??!

I think it's not Your expenses. Right...??

If Yes, then this reimbursement is return just money. not expenses by You and no tax, TDS and income tax...

It's mean collect these charges from Client or adjust with their outstanding...
Dear Raja PM,

Thanks for your reply.

please let me know should I open receivable account and adjust it when money received from client? Can you please give the example of journal entries to educate the solution of matter well ?
No more special accounting entries for this...

Just a payment entry with suitable narration at expenses....
and
Receipt entry when you receive the said amount...

So simple...

Did they drink whisky and ate biryani when you paid for them? I don't like alcoholic expenses and reimbursements. When you get reimbursed it's always Dr. Bank and credit reimbursed 

Not relevant discussion. it's disallowed.
Originally posted by : sabyasachi mukherjee
Not relevant discussion. it's disallowed.

Bro,

 

If it's not relevant you.

Then please skip or scroll the query. It's very simple ya...

Originally posted by : RAJA P M
No more special accounting entries for this...Just a payment entry with suitable narration at expenses....andReceipt entry when you receive the said amount...So simple...

Dear Raja PM Sir,

Thanks for reply.

I want to know that when we pay these expenses on behalf of our client which will be returned from them, we should record it as receivable and record it in current assets. When client reimburse it, we should nill the receivable account. Recording of transaction my be as under:

When pay expenses:

Traveling charges receivable (client name) Dr.

Bank/Cash cr.

When received it from client:

Bank/Cash Dr.

Traveling charges receivable (client name) cr.

By this matter, receivable will be nill and accounting of this event will be completed.

Please comment. 

 

 

 

 

 

Originally posted by : My Videos



Originally posted by : RAJA P M



No more special accounting entries for this...Just a payment entry with suitable narration at expenses....andReceipt entry when you receive the said amount...So simple...





Dear Raja PM Sir,

Thanks for reply.

I want to know that when we pay these expenses on behalf of our client which will be returned from them, we should record it as receivable and record it in current assets. When client reimburse it, we should nill the receivable account. Recording of transaction my be as under:

When pay expenses:

Traveling charges receivable (client name) Dr.

Bank/Cash cr.

When received it from client:

Bank/Cash Dr.

Traveling charges receivable (client name) cr.

By this matter, receivable will be nill and accounting of this event will be completed.

Please comment. 

 

 

 

 

 

 

Yes, Keep it Up.

No more issues...

@ sabyasachi your a crimal motivated that's why your encouraging fraud. My question was not not wrong. Even billionnaires screwed prostitutes but finally caught for frauding. And all of them have your kind kind of men from north india. 

Originally posted by : RAJA P M



Originally posted by : My Videos






Originally posted by : RAJA P M



No more special accounting entries for this...Just a payment entry with suitable narration at expenses....andReceipt entry when you receive the said amount...So simple...





Dear Raja PM Sir,

Thanks for reply.

I want to know that when we pay these expenses on behalf of our client which will be returned from them, we should record it as receivable and record it in current assets. When client reimburse it, we should nill the receivable account. Recording of transaction my be as under:

When pay expenses:

Traveling charges receivable (client name) Dr.

Bank/Cash cr.

When received it from client:

Bank/Cash Dr.

Traveling charges receivable (client name) cr.

By this matter, receivable will be nill and accounting of this event will be completed.

Please comment. 

 

 

 

 

 





 

Yes, Keep it Up.

No more issues...

Dear Raja PM,

Thanks for your valueable comments and help as always. 

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