Wrong date of Board Meeting

Hi friends,
 
A manager has been appointed in a pvt. co. The date of Board meeting and resolution no. is wrongly mentioned in form 32 filed with roc as out of three directors 2 are foreigners and its not possible to hold board meeting in India. Also its not possible to get the minutes signed by the foreigners by showing meeting in foreign. co. Can anyone suggest me a way out for it. Resolution passed cannot be shown as passed by circulation as the resolution no. mentioned in the form is no. 4. Kindly advise.
 
Regards
Mani

Hey convey the board meeting through video conferance..