Visiting cards

The Council issued guidelines/directions in the context of use of designation etc. and manner of printing letter-heads and visiting cards, of the President, Vice-President of the Institute, Members of the Council, Chairmen of various Non- Standing Committees of the Institute; Chairmen, other office- bearers and Members of the Regional Councils; Chairmen, other office bearers and Members of the Managing Committees of Branches, which are appearing at Appendix `D' to the publication of Code of Ethics, 2001 issue.

Recently, the Council at its 242nd Meeting held in April 2004 decided to revise the guidelines/directions on visiting cards. The guidelines/directions in full including the revised guidelines/directions on visiting cards are given hereunder:

1. The Institute will print the letter-heads for President and Vice- President of the Institute with their names, designation and address of the Institute with emblem. In these letter-heads, the President's or Vice-President's personal addresses, including their professional and residential addresses shall not be printed.
    

2. The Regional Councils and their Branches shall print the letter- heads for official use of the Chairmen of the respective Regional Councils/Branches with their designation, address of the Regional Council/Branch concerned and the Institutes emblem without mentioning their names in the letter-heads. As far as other office-bearers of Regional Councils and Branches are concerned, they should use the common letter-head bearing the name and address of the Regional Council or the Branch, as the case may be, and their designation may be typed below their signatures.
    

3. It is clarified that no member of the Council or any Regional Council or the Managing Committee of any Branch shall print any letter-head in relation to the position he holds in various Committees or as a member of the Council/Regional Council/Managing Committee, at his cost.

1. The visiting cards will be printed for both the elected and nominated Central Council members. The visiting Cards be also printed for members of Regional Councils and Managing Committees of the branches. The visiting cards will be used only for official work of the Institute. The Head office of the Institute will print the visiting cards for President, Vice-President and Members of Central Council. The offices of Regional Councils and Branches will print the visiting cards for respective Regional Councils and Branches. The members themselves will not print the visiting cards.
    

2. In the visiting card, the designation viz., President/ Vice-President/Member, Central Council/Chairman of the Regional Council/Chairman of the Branch/ Vice-Chairman of the Regional Council/Vice-Chairman of the Branch/Secretary of the Regional Council/Secretary of the Branch/Treasurer of the Regional Council/Treasurer of the Branch/Member of the .... Regional Council/Member of the Managing Committee of .... Branch of .... Regional Council will be used. There will not be any mention of any other designation like Chairman of particular Committee, etc.
    

3. The full term of the Council/Regional Council/Branch will be mentioned for example 2001 to 2004. In case of the President/Vice-President/Chairman, Regional Council and Branch/Vice-Chairman, Regional Council and Branch/Secretary, Regional Council and Branch/Treasurer, Regional Council and Branch, the year of Presidentship/Vice-Presidentship/Chairmanship/Vice-Chairmanship/Secretaryship/Treasurership will be mentioned, for example, 2002-2003. The President, Vice- President, Chairmen of Regional Councils and Branches, Vice-Chairmen of Regional Councils and Branches, Secretary of Regional Councils and Branches and Treasurer of Regional Councils and Branches will use their cards for the year in which they are elected. Cards with the designation/descripttion viz., former/past President, membership of national/international bodies even at personal cost will not be permitted.
    

4. The address of the Institute in the case of Central Council member, that of the concerned Regional Council in the case of Regional Council member and that of the concerned Branch in the case of Member of the Managing Committee of the Branch will be printed. The Residential address of the members will not be printed. The professional office address also will not be printed. The Telephone No., Fax No. & E-mail address of the Institute, Member's name, his E-mail identity and Mobile No. in the case of Central Council Member, those of concerned Regional Council in the case of the Regional Council Member and those of the concerned Branch in the case of Member of Managing Committee of the Branch will be given in the front of the visiting card.
    

5. The visiting Cards will be returned to the offices of the Institute as soon as the term of the President and Vice-President, the Membership of the Central Council/Chairmanship/Vice Chairmanship/Secretaryship/Teasureship/Membership of the Regional Council/Managing Committee of the Branch expires.
    

6. The number of cards permissible to be printed for the Central Council member will be initially 500 and thereafter as and when requisition comes. The number of visiting cards permissible to be printed for Chairman, Vice-Chairman, Secretary, Treasurer and Member of Regional Councils and Branches will be 250 and 100 per year, respectively. The Council was of the view that there is no need to issue visiting cards for the Chairmen of non-standing Committees of Central Council. The Council further decided not to permit any visiting cards to the office-bearers of study circle/chapters. For President and Vice- President, the number of cards to be printed will be left to be decided by them.
    

7. The visiting cards will be printed in the prescribed formats. The type of paper, printing, colour of ink of the visiting cards will be uniform and of the same type and manner.
    

8. In the visiting cards of Regional Councils and Branches, the name of the respective Regional Council and Branch will be printed in bold letters and the name of the Institute in normal letters.
    

9. In case, any further clarification/direction is required, the matter may be referred to the President.