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To simplify and automate your forex accounting process, you can use our tool – XLTool – Excel to Tally Import Tool. It helps you manage foreign currency entries with correct exchange rates and eliminates manual errors that lead to unadjusted gain/loss issues.
Here's how you can address the issue you're facing:
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In Tally 9, when you pass a foreign currency sales entry, Tally automatically calculates the exchange rate difference based on the rate entered at the time of invoice versus the rate defined in the currency master (standard or last rate).
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This results in an unrealised gain/loss being shown even before actual payment is received.
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To avoid this, make sure:
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The correct exchange rate is used while creating the sales invoice.
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In F11 → Accounting Features, you can disable "Adjust Forex Gain/Loss Automatically" if enabled.
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Ideally, you should book the invoice with the actual exchange rate agreed with the buyer, and later, once the payment is received, pass a journal entry to record the actual gain/loss if there’s any difference.
To streamline this and ensure accurate entries with real-time exchange rates, you can use XLTool – Excel to Tally Import Tool. It helps automate the sales and receipt entries from Excel with correct forex data, including currency, rate, and gain/loss calculation.
Download Link at: https://xltool.in/excel-to-tally-import/