Hi Sir or Madam
For a shop There are several purchase invoices are missed
however they have soft copies
Please advise whether soft copies acceptable as a valid evidence for GST or Income tax Purpose
Thanks in advance
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Soft copies Acceptable or not
Replies (2)
Yes Income tax act and gst regulations do allow maintaining and accepting electronic records ie soft copies if certain conditions met like legibility and authenticity, digital signature, consent of recepient etc
Soft copies of purchase invoices are generally acceptable:
• Electronic copies (PDFs or scans) of purchase invoices are valid records (Rule 56 CGST allows electronic records). For ITC, the invoice must be reflected in GSTR-2B, and the conditions met. A soft copy is fine.
• For income-tax, electronic records are acceptable as supporting evidence.
• If invoices are entirely missing (no copy at all), ask suppliers for duplicates (certified copies). ITC claimed without any document is risky.
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