Private Limited Company Compliance

Basic things what we have to get idea about Private Limited Company.
1. Get the basics right – Alteration of Objects Clause

The company formation document “Memorandum of Association” has an “Object Clause” which defines the business company undertakes. Before April 1st,simple resolution with consent of Board of Dirctor would have sufficed to undertake any other business activity beyond the coverage of main object clause.

How to comply: Now, with effect from 1st April
all companies who were/are carrying of activities other than principal business activities as mentioned in the other objects are required to alter the main objects and include such activities therein.

Consequences: If the provisions are not complied, such business activity shall be treated as ultra-virus. Consequently, owing to multiple business activities, the Companies may also be required to change its name.

I am sure you will go back and check the “Object Clause” in “Memorandum of Association” document and see whether the business descripttion is correct !

 

2. Displaying Company Identity – CIN on letter heads, invoices etc.

How to comply: Section 12(3) (c) of new Act provides that every company shall get its Name, Address of its Registered Office and the Corporate Identity Number (CIN) along with telephone number, fax number, e-mail and website addresses if any printed in all its business letters, billheads, letter papers and in all its notices and other official publications.

You can specify these details on invoices that are generated from your accounting software.

Consequences: In case of any failure to quote the CIN number, penalty of Rs 1,000 per day shall be imposed on the defaulting company and on every officer in default for every day during which the default continues. However, maximum penalty imposable shall not exceed Rs 100,000.

 

3. Acceptance of Unsecured Loan by Pvt Ltd Companies

Majority of Private Limited Companies accept unsecured loans from Director’s relatives or from its members as allowed under the provisions of Companies Act, 1956. As per Companies (Acceptance of Deposit) Rules, 2014 applicable from 1st April 2014, all such Companies now have to refund such unsecured loan/deposit immediately. As per the provisions, the Companies can accept unsecured loan or deposit from Director of the company provided further that such amount is not a borrowed amount and can accept inter corporate loan(s) from another body corporate and not from any other person.

How to comply: As per companies Act 2013, if the private company has accepted any loan from any person except director, then they need to file a statement in prescribed form with the Registrar of Companies (RoC).

Consequences: The Companies which fails to refund such unsecured loans already accepted from Directors’ relatives or members immediately shall be treated as deposit and as a consequence, defaulting Companies and its officer in default may face penalty/prosecution proceedings under the provisions of Section 73 to 76 of the Companies Act, 2013.

 

4. Deposits Taken from Public

As per the new act, the company must comply with certain provisions while dealing with deposits taken from public.

How to comply: The Companies which have accepted deposit from public were required to report outstanding deposits, interest thereon by filing a return with the office of Registrar of Companies up to 30th June 2018. These Companies have to refund the outstanding deposit with interest within a period of one year i.e. on or before 31.3.2019

Consequences: In case of default, penalty can be Rs.1 Crore up to Rs.10 Crore

 

5. Borrowing Money by Private Companies

How to comply: Now, the private Limited Companies which have borrowed money in excess of its paid up capital and free reserves are required to pass special resolution and members have to decide up to which limit the Company can borrow. As per provisions of Section 180 of the Companies Act, 2013 every such company has to comply this provision immediately.

Consequences: Upto Rs. 10,000/- fine and where the contravention is continuing one then a further fine which may extend to Rs. 1,000/- per day after the first day.

 

Kindly note that following compliances are considered as basic compliances of private limited companies only from filing with ROC point of view.

1: Annual Compliance of Basic Private Limited Companies
   AOC-4 (Filing of Audited Financial Statements, Auditors Report, Board Report)
   MGT-7 (Filing of Annual Return)

2: Appointment of Statutory Auditor for 5 Years : Form ADT-1 once in five years

3: Filing of each Director DIN-KYC Forms 

4: In case of any borrowing or deposit of Company - filing of Form DPT-3

Regards,
Vishal Mehta
Company Secretary
(M) 09925384302

Very Useful tips by Mr M R R Charyulu Sir...

Also Mr CS Vishal mehta Sir...

Thanks for a gist to both
CA M. RR Charyulu and CS Vishal Mehta 👍👍