Hallo Friends !!!
PO RAISED BUT ACTUALLY PURCHASED NOT DONE
I maintaining Purchase Orders and Sales Order in tally prime and tracking Purchase ans Sales accordingly.
My query is that suppose I have made a PO of item 1 to 9. but the actual purchase is done for item No. 1 to 5. item 6 to 9 is pending.
Now i want to cancel/close item no. 6 to 9 in tally so that it is not shown at the time of generating the B/S or MIS reports.
Kindly Suggest if anyone have idea about it.
Hey Aamir!
In Tally Prime, when you raise a Purchase Order (PO) but only partially receive items (like items 1 to 5), and the rest (6 to 9) are not purchased or you want to cancel them, here’s how you can handle it:
Partially Receive and Close the Remaining Items:
While recording the Purchase Entry (against the PO), enter the quantity for items received (1 to 5).
For items not purchased (6 to 9), you can reduce the quantity in the PO itself or cancel those items.
You can either:
Modify the PO and reduce quantities for pending items to zero or delete those items from the PO if Tally allows.
Alternatively, create a Purchase Return or Rejection Entry for those items (if necessary).
Mark PO as Closed or Cancelled:
Tally does not provide a direct ‘close PO’ option, but once the pending items quantity is zero or PO is fully received/closed, it will not show in reports as outstanding.
Use ‘Cancel’ feature (if applicable):
In some versions, you can cancel the PO voucher for the pending items or create a separate PO cancellation voucher if supported.
Custom Reports:
While generating Balance Sheet or MIS reports, filter out pending PO or show only actual purchases.
You can use pending PO report to track outstanding orders separately.
If you want pending items to not reflect in financial reports, best practice is to adjust PO quantities or cancel PO lines for items not purchased.
Keep clear notes on cancellations for audit trail.
CAclubindia
