Maintaining Hard copy

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4 Points Joined May 2025

Hello,

 

To Maintian our Hard copy of the sales, is it necessary to print all the Sales Invoice? The monthly invoice go around 400-500.  Is it fine to have it in A5 size or is it recommended in A4 size.

 

 

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On 20 May 2025 at 12:20 Report
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Master in Accounts & high court Advocate
9157 Points Joined December 2011

Maintaining hard copies of sales invoices can be useful for record-keeping and auditing purposes.

Here's what you can consider:

Printing All Sales Invoices - 

*Necessity*: While it's not strictly necessary to print all sales invoices, having a physical record can be helpful for audits, customer disputes, or other purposes. - 

*Digital Alternatives*: Consider storing digital copies of invoices, which can be more space-efficient and easily searchable.

Invoice Size (A4 vs. A5) - *A4 Size*: A4 size (210 x 297 mm) provides more space for details, making it easier to include all necessary information, such as company logos, addresses, and terms. - 

*A5 Size*: A5 size (148 x 210 mm) is more compact and can be suitable for smaller invoices or businesses with limited space. Considerations for Your Business - 

*Invoice Volume*: With 400-500 invoices per month, consider the storage space required for physical copies and the potential for digital storage solutions. -

*Legibility and Professionalism*: Ensure the chosen size is legible and presents a professional image. Best Approach - 

*Digital Storage*: Consider storing digital copies of invoices and printing only as needed for specific purposes. -

 *Standardization*: Choose a standard size (A4 or A5) for consistency and ease of filing. By weighing the benefits of physical record-keeping against the practicalities of storage and digital alternatives, you can determine the best approach for your business.

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On 20 May 2025 at 14:41


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