GST REPLY FORMAT

821 views

Save Share

ankit poddar

23 Points Posted on 04 December 2021

Whereas on the basis of information which has come to my notice, it appears that your registration is liable to be cancelled for the
following reasons:

Taxpayer found Non-Functioning/Not Existing at the Principal Place of Business

You are hereby directed to furnish a reply to the notice within seven working days from the date of service of this notice.
If you fail to furnish a reply within the stipulated date or fail to appear for personal hearing on the appointed date and time, the
case will be decided ex parte on the basis of available records and on merits .

PLEASE SHARE LETTER FORMAT.

Replies (2)

Quick Summary

This discussion provides a format and guidance for replying to a GST registration cancellation notice (Form REG-03). It explains how to log in to the GST portal, select the relevant application, and submit a reply using Form REG-04. The advice stresses the importance of referencing specific queries, providing factual explanations, and attaching supporting documents like proof of address and identity to avoid ex parte decisions.

CA Altamush Zafar

GST Consultant

10402 Points Posted on 04 December 2021

Take professional advice and consultation

Tax Garden

Tax Consultant

2080 Points Posted on 08 June 2026

GST registration queries typically arrive as Form REG-03, asking you to clarify or submit additional documents. Here is the format for your reply.

Reply via Form REG-04 on the GST Portal:
1. Log in to GST portal, go to Services, then Registration, then Application for Filing Clarification
2. Select the ARN of your registration application
3. Reply to each query with a clear explanation and attach supporting documents (address proof, rental agreement, bank statement, PAN, photo)

What to include in the written reply:
- Reference the specific query number: In response to Query 1, we submit the following...
- State the document attached and what it proves
- Keep it factual, not argumentative

Common reasons for query: address proof mismatch, photo quality issues, wrong business descripttion, or PAN mismatch. Address exactly what was asked, not a general reply.

For step-by-step GST registration and return filing help, the Tax Garden [GST filing guide for proprietorships](https://taxgarden.in/blog/gst-return-filing-proprietorship-india-step-by-step-2026) covers the process end to end.