GST Invoice number format question on random part

890 views 6 replies

Priya Sharma

5 Points Posted on 27 May 2023

I have a question about generating GST invoice numbers. I have read the exact rule:

a consecutive serial number not exceeding sixteen characters, in one or multiple series, containing alphabets or numerals or special characters- hyphen or dash and slash symbolised as "-'' and "/" respectively, and any combination thereof, unique for a financial year;

But I am not clear on what they mean by multiple series. My account s/w generates sequential invoice numbers but the middle part of the invoice number is random (so that no one can guess the next invoice number). For example, the 15th invoice is 20230727-WXYZ-15 and the 16th is 20230727-AMNO-16. So you see 15, 16 is consecutive but the middle part is random. Is that valid for uploading GST invoices?

Replies (6)

Pankaj Rawat

GST Practitioner

55067 Points Posted on 27 May 2023

Yes Its is valid if :
Ater 20230727-WXYZ-15 the Next Bill raised contains Series 20230727-WXYZ-16 & same manner other Series 20230727-AMNO-17.
So that means you cannot break the continuity of bill no. in same Series.

Personal Pc

16 Points Posted on 27 May 2023

Yes sir

Priya Sharma

5 Points Posted on 28 May 2023

No sir, let me make it clear.

Question 1:

Lets say the previous invoice number is 20230727-WXYZ-15
Can the next invoice number be 20230727-MNOP-16
And after that 20230727-XYZD-17

and so on.

Question 2:

Lets say I have two series - one for online and one for offline customers -

So for the first and second online customers I generated invoice number 2023/ONLINE/1 and 2023/ONLINE/2

Now, for the third customer who purchased oflline, can I give invoice number 2023/OFFLINE/1 ?

Pankaj Rawat

GST Practitioner

55067 Points Posted on 28 May 2023

1. yes you can . but when you raised any further bill in 3 different series (as per your Example) should be in continuity
ie
In series : 20230727-WXYZ-16
In series: 20230727-MNOP-17
In series: 20230727-XYZD-18

Priya Sharma

5 Points Posted on 28 May 2023

Thank you for your reply but you are getting this totally wrong. As I said multiple times, WXYZ is the random part. It is is not a series. The sequence WXYZ will not appear in any other invoice. It is random. Please try to understand. The last part of the invoice is number sequence (15, 16, 17). But the sequence numbers are prepended by a random sequence of 4 letters as explained above.

Also what about question 2?