Disclosure of interest by directors

Pvt ltd 981 views 2 replies

satya

auditor

33 Points Posted on 05 October 2012

Hello experts, I am Satyanagu.

Please clarify on the following point:

A, director along with his wife B started a private company. A is also having the business as sole proprietorship. Part of the goods manufactured at sole proprietorship will be traded through private company. Now as per companies act 1956 there is a clear case of disclosure of interest in both the cases.

My question is how to place before the board when both the direcors are of the company are interested.

thanks and regards

Replies (2)

Aman Aggarwal

Audit & Finance Manager

62 Points Posted on 05 October 2012

S.297 is attaracted since the company is entering into a contract with a director / relative of director of the company. Every contract covered under this secion requires the prior approval of the Board of Directors through a resolution passed at a Board Meeting.

The following procedure is followed :

Board meeting should be held to discuss the terms of the contract.
Both the directors shall disclose he nature of their interest in the meeting. The disclosure shall be made at a Board meeting at which the question of entering into the contract is first considered.
Director shall disclose his interest either by way of a specific disclosure or by giving a general notice of his interest. (S.299)

The general notice shall be effective ONLY if it is given at a Board Meeting OR the director takes reasonable steps to ensure that it is brought up and read at the first Board meeting after it is given. Such general notice shall expire at the end of the financial year in which it is given.