Allotment of shares in a private co under companies act 2013

Our company like to allot 100000 no.s of equity share @ Rs. 10/- each shares. Kindly hepl me what is the procedure of Allotment of equity shares. and which forms has to be file with ROC as per Companies Act 2013

Procedure for Private Placement / Preferential Allotment

1. Send Notice of Board Meeting as per section 173 of the Companies Act, 2013.

2.    Convene a Board Meeting and pass following resolution:

1. Decide the names of the subscribers to the issue.
2. Prepare and Approve the Offer Letter in PAS-4. 
3. Prepare Share Application Form.
4. Fix the Date, time, place of General Meeting and approve the notice and        explanatory statement.

3.   Send notice (along with explanatory statement) of the General Meeting to members, Directors as per section 101 and 102 of the Companies Act, 2013

4.   Send Offer Letter (Form PAS-4) alongwith Share Application Form to subscribers to issue within 30 days from the date of recording the name of the Persons in PAS-5.

5.    Hold EGM on the convened date and pass special resolution under section 62.    

6.  File Form MGT-14 within 30 days of passing Special Resolution along with Explanatory statement.

7.  File Return of Allotment in PAS-3 within 30 days.

     Attachment to Form

a) List of Allottees (LOA)

b) LOA shall be certified by the signatory (Director/ CS) of Form.   

c) Valuation Report

8. Maintain the record of the Allotment of securities issued.

9. File PAS-4 and PAS-5 with ROC within 30days of circulation of relevant private   placement Offer Letter in GNL-2. 

Hi Shilpa,

First, would like to thank you for your simple step by step explanation on the procedure.

Can you please clarify on following queries? 

a. wen do we need to record the persons in PAS 5?

b. do we need to send offer letter and share application form to recorded person before actual conduct of shareholder's meeting?

Many thanks!!!

Best Regards

Ekta