I have recently updated my firm's principal place of address in GST(the previous address is no longer in use). Where else should this address be updated in the case of a private limited company?
What documents should be updated with the new address and kept as proof?
Hi Kavya!
Updating the principal place of business address for a Private Limited Company involves multiple statutory filings and records. Here's a checklist of where and how you should update the address after changing it in GST:
File Form INC-22 (Notice of Change of Registered Office) within 30 days of shifting.
If shifting within the same city/state, just file INC-22.
If shifting outside state, you need approval from the Regional Director (RD) before filing INC-22.
After approval, update the Registered Office Address in the MCA records.
Proof needed:
Board Resolution approving the change.
New rent agreement or ownership document of new office.
No Objection Certificate (NOC) from previous landlord (if rented).
Update address on the Income Tax Portal for the company’s PAN and TAN records.
File Form 8822 for change of address with the Income Tax Department (if applicable).
Inform your bank(s) about the new registered office address.
Submit updated Registered Office Address proof to the bank.
Update the new address in any other licenses or registrations, such as:
Shops and Establishment License
Professional Tax Registration
Import Export Code (IEC)
Trademark/Patent Registry (if applicable)
Labour Law registrations (ESIC, PF, etc.)
Update the Statutory Registers and Minutes Book with the address change resolution.
Keep a copy of all documents related to the change for audit and compliance.
Update your letterheads, visiting cards, website, and other official communication materials with the new address.
Board Resolution approving address change.
Copy of filed Form INC-22 acknowledgment.
New rent agreement or ownership proof.
NOC from old premises landlord (if rented).
Approval letter from Regional Director (if applicable).
Updated GST Registration certificate (with new address).
Communication with Income Tax and banks.
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