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Urgent vat

MADHUSUDHANAN (Senior Process Lead) (116 Points)

30 January 2013

Due to technical problem in system we paid excess vat payment to government.While reconciling vat

account we found this error. Now almost 12 months over is it possible to claim this excess payment.If yes

please tell me ways to claim this amount.

Note: Error: Invoices Cancelled throught FI module( not captured in SD module in system).Report generated from SD module hence this excess payment happaned.

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3 Replies

Mr Subrata Dasgupta (Finance Professional) (171 Points)
Replied 30 January 2013

Dear Madhusudanan

May i ask you what was the staus of these transactions at the time of VAT Audit Report.

If you are yet to file the VAT Audit Report and Annual Return, you can include the FI Entries for cancellation of invoices in the Report and Returns and claim refund from the authorities. Alternatively you can get in touch with the authorities for completion of Assessments wherein you can claim the Refund.

However, before taking the above steps, you have to ensure that the FI Entries are supported by proper Credit Notes on your customer(s) and your customers have a copy of such credit notes for their accounting. You have not mentioned whether the FI Entry was for Goods Return or Cancellation of Invoices raised wrongly on your customers. I presume that the Invoices were cancelled due to wrong invoicing.

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MADHUSUDHANAN (Senior Process Lead) (116 Points)
Replied 01 February 2013

Originally posted by : Mr Subrata Dasgupta
	Dear Madhusudanan May i ask you what was the staus of these transactions at the time of VAT Audit Report. If you are yet to file the VAT Audit Report and Annual Return, you can include the FI Entries for cancellation of invoices in the Report and Returns and claim refund from the authorities. Alternatively you can get in touch with the authorities for completion of Assessments wherein you can claim the Refund. However, before taking the above steps, you have to ensure that the FI Entries are supported by proper Credit Notes on your customer(s) and your customers have a copy of such credit notes for their accounting. You have not mentioned whether the FI Entry was for Goods Return or Cancellation of Invoices raised wrongly on your customers. I presume that the Invoices were cancelled due to wrong invoicing.

Dear Subrata Dasgupta

Thanks for your reply.

We are downloading data from OPTISUIT register for filing VAT return ( Seperate program created in SAP).This register captures data from SD module.

We paid Excess payment due to following instances,(April 10 to Marc

1.Open document (Disputed invoices) captured VAT register.But the same not reflected in FI module

2.Invoices cancelled via FI module without raising credit note (wrong invoicing) not captured in VAT register (OPTisuit)

Seems you know SAP well,

Please advise how to align FI & OPtisuit register inline.We need to ensure that both are same before making payment (Every month).

Thanks & Regards

K.Madhusudhanan

Mr Subrata Dasgupta (Finance Professional) (171 Points)
Replied 01 February 2013

Dear Madhusudan

The only option available to you is to ask for opening the Period in which the FI Entry was passed. Then create a Document for cancelling the invoice as per normal procedure. Post this document in SD Module. Then in the GL Module pass FI Entry to cancell the FI Document passed earlier. This way your ledger will match.

For opeing the previous periods in SAP you need to take necessary permissions from your CFO / Manager. Please ensure that during the passing the entry in the previous period, you do not hit any P&L GL. Doing so may affect your Balance Sheet / Profitability as shown in the previous periods.