URGENT pls guide post AGMcompliances

1. Prepare and get signed the minutes within 30 days of the date of meeting
2. Send the minutes to the Stock Exchange.
3. File appropriate forms for the resolutions passed in the AGM.
4. File form 32 for change in directorships, if any.

For more detailed compliances, you have to share details of the matters placed in the AGM.

In addition to above,

file annual return within 60 days of agm

File b/sheet & p&l within 30 days of agm.

If there are any special resolutions; please file form 23

Also your auditors need to file form 23B within 7 days for their appointment

Hi, Priya

Plz find below some inputs for POST AGM formalities;

• Inform Stock Exchanges if dividend declared.
• Finalise Bankers and Branches for at par payment of Dividend.
• Arrange for Press Release regarding conduct of the AGM
• Finalise printers for printing Dividend Warrants.
• Deposit the Dividend amount within 5 days of the Annual General Meeting to the Banker
• Communication to the Auditors confirming their appointment within 7 days.
• Send proceedings of the meeting to the Stock Exchanges
• Prepare Dividend payment Register -RTA
• Approval of draft Dividend Warrants by Registrars -RTA
• Prepare Minutes of the Meeting and circulate among Directors and Chairman for signature.
• Supply of Pre-printed Dividend Warrants to Registrars
• Make EDIFAR entry of the Annual Report - RTA
• Send specimen dividend warrants to controlling Branch - RTA
• Get approval Dividend Controls from Registrars
• Printing of Dividend Registers by Registrars  - RTA
• Approval for mailing of dividend warrants by the controlling Banker  - Banker
• Mailing advance for posting of Dividend warrants to Registrars
• Appointing Practicing Company Secretary Company – If Required
• Mailing of Dividend Warrants  - RTA
• Filing of fresh Form 29/32 with ROC, wherever required.
• Auditing of Transfer Documents and Registers of Members by the Practicing Company Secretary.
• Prepare Annual Returns to be filed with ROC Company
• Preparation of Distribution Schedule to be filed with Stock Exchanges.
• Filing of Annual Returns and Certificate of Practicing Company Secretary with ROC
• Filing of Annual Accounts with ROC.
• Filing of Form 23 or other Forms if any, required with ROC.

Regards

Jaideep Pandya