shortcut keys in TALLY

Articleship 2091 views 23 replies

Ankit 21 CA,CS,B.Com

3949 Points Joined July 2008

Shortcut keys in Tally

The shortcut keys appear in button names in the button bar (right side of the Tally screen). You can either click the button from the button bar or press the relevant function key or character underlined/double-underlined.

The buttons have a function key before the button names ( Eg: F1: Select Cmp) which means you need to press F1 key (Function Key) to select the 'Select Company' screen

The buttons have an underlined character ( Eg: F3:Cmp Info), which means you need to press ALT + F3 to select the 'Company Info' screen.

Some buttons have a double-underlined character (Eg: As Voucher) which means you need to press CTRL + V to select the 'Voucher' in voucher mode.

The shortcut keys available in Tally are listed in the below table:

Function Key Combination

Windows	Functionality	Availability
F1	To select a company To select the Accounts Button and Inventory buttons	At all masters menu screen At the Accounting / Inventory Voucher creation and alteration screen
F2	To change the menu period	At almost all screens in TALLY
F3	To select the company	At almost all screens in TALLY
F4	To select the Contra voucher	At Accounting / Inventory Voucher creation and alteration screen
F5	To select the Payment voucher	At Accounting / Inventory Voucher creation and alteration screen
F6	To select the Receipt voucher	At Accounting / Inventory Voucher creation and alteration screen
F7	To select the Journal voucher	At Accounting / Inventory Voucher creation and alteration screen
F8	To select the Sales voucher	At Accounting / Inventory Voucher creation and alteration screen
F8 (CTRL+F8)	To select the Credit Note voucher	At Accounting / Inventory Voucher creation and alteration screen
F9	To select the Purchase voucher	At Accounting / Inventory Voucher creation and alteration screen
F9 (CTRL+F9)	To select the Debit Note voucher	At Accounting / Inventory Voucher creation and alteration screen
F10	To select the Reversing Journal voucher	At Accounting / Inventory Voucher creation and alteration screen
F10	To select the Memorandum voucher	At Accounting / Inventory Voucher creation and alteration screen
F11	To select the Functions and Features screen	At almost all screens in TALLY
F12	To select the Configure screen	At almost all screens in TALLY

Special Key Combination

Windows	Functionality	Availability
ALT + 2	To Duplicate a voucher	At List of Vouchers – creates a voucher similar to the one where you positioned the cursor and used this key combination
ALT + A	To Add a voucher	At List of Vouchers – adds a voucher after the one where you positioned the cursor and used this key combination.
ALT + C	To create a master at a voucher screen (if it has not been already assigned a different function, as in reports like Balance Sheet, where it adds a new column to the report)	At voucher entry and alteration screens, at a field where you have to select a master from a list. If the necessary account has not been created already, use this key combination to create the master without quitting from the voucher screen.
ALT + D	To delete a voucher To delete a master (if it has not been already assigned a different function, as explained above)	At Voucher and Master (Single) alteration screens. Masters can be deleted subject to conditions, as explained in the manual.
ALT + E	To export the report in ASCII, SDF, HTML OR XML format	At all reports screens in TALLY
ALT + I	To insert a voucher	At List of Vouchers – inserts a voucher before the one where you positioned the cursor and used this key combination.
ALT + O	To upload the report at your website	At all reports screens in TALLY
ALT + M	To Email the report	At all reports screens in TALLY
ALT + P	To print the report	At all reports screens in TALLY
ALT + R	To remove a line in a report	At all reports screens in TALLY
ALT + S	To bring back a line you removed using ALT + R	At all reports screens in TALLY
ALT+ V	From Invoice screen to bring Stock Journal screen	At Invoice screen à Quantity Field à Press Alt + V to select the Stock Journal.
ALT + W	To view the Tally Web browser.	At all reports screens in TALLY
ALT + X	To cancel a voucher in Day Book/List of Vouchers	At all voucher screens in TALLY
ALT + R	To Register Tally	At Licensing Menu in TALLY
CTRL + A	To accept a form – wherever you use this key combination, that screen or report gets accepted as it is.	At almost all screens in TALLY, except where a specific detail has to be given before accepting.
CTRL + B	To select the Budget	At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen
CTRL + C	To select the Cost Centre To select the Cost Category	At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen At Stock Groups/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info) creation/alteration screen
CTRL+ E	To select the Currencies	At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen
CTRL + G	To select the Group	At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen
CTRL + I	To select the Stock Items	At Stock Group/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info) creation/alteration screen
CTRL + L	To select the Ledger	At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen
CTRL + O	To select the Godowns	At Stock Group/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info) creation/alteration screen
CTRL + Q	To abandon a form – wherever you use this key combination, it quits that screen without making any changes to it.	At almost all screens in TALLY.
CTRL + Alt + R	Rewrite data for a Company	From Gateway of Tally screen
CTRL + S	Allows you to alter Stock Item master	At Stock Voucher Report and Godown Voucher Report
CTRL + U	To select the Units	At Stock Groups/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info) creation/alteration screen
Ctrl + V	To select the Voucher Types	At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen

Special Function Key Combination

Windows	Functionality	Availability
ALT + F1	To close a company To view detailed report To explode a line into its details	At all the menu screen At almost all report screen At almost all screens in TALLY
ALT+ F2	To change the system period	At almost all screens in TALLY
ALT + F3	To select the company info menu To create/alter/shut a Company	At Gateway of Tally screen
ALT + F4	To select the Purchase Order Voucher Type	At Accounting / Inventory Voucher creation and alteration screen
ALT + F5	To select the Sales Order Voucher Type To view monthly and quarterly report	At Accounting / Inventory Voucher creation and alteration screen At almost all report screens in TALLY
ALT + F6	To select the Rejection Out Voucher Type To change the Sales Order Voucher Type	At Accounting / Inventory Voucher creation and alteration screen
ALT + F7	To select the Stock Journal Voucher Type To accept all the Audit lists	At Accounting / Inventory Voucher creation and alteration screen At TallyAudit Listing screen
ALT+ F8	To select the Delivery Note Voucher Type To view the Columnar report	At Accounting / Inventory Voucher creation and alteration screen At Ledger Voucher screen
ALT + F9	To select the Receipt Note Voucher Type	At Accounting / Inventory Voucher creation and alteration screen
ALT + F10	To select the Physical Stock Voucher Type	At Accounting / Inventory Voucher creation and alteration screen
ALT + F12	To filter the information based on monetary value	At almost all report screens
CTRL + ALT + F12	Advanced Config	At Gateway of Tally

Key Combination used for navigation

Windows	Functionality	Availability
PgUp	Display previous voucher during voucher entry/alter	At voucher entry and alteration screens
PgDn	Display next voucher during voucher entry/alter	At voucher entry and alteration screens
ENTER	To accept anything you type into a field. To accept a voucher or master To get a report with further details of an item in a report.	You have to use this key at most areas in TALLY At the receivables report – press Enter at a pending bill to get transactions relating to this bill (e.g., original sale bill, receipts and payments against this bill, etc)
ESC	To remove what you typed into a field To come out of a screen To indicate you do not want to accept a voucher or master.	At almost all screens in TALLY.
SHIFT + ENTER	Collapse next level details	At Voucher Register screen and Trial Balance report
SHIFT + ENTER	To explode a line into its details	In almost all Reports: At a Group/Stock Group/Cost Category/Godown/Stock Category – displays Sub Groups and Ledgers/Stock Items/Cost Centres/Secondary Godowns/Secondary Stock Categories At a Voucher – displays its entries and narration At a Stock Item- displays its godowns and batch details At Voucher Register screen – displays the next level details At Trial Balance report - displays the next level details
CTRL + ENTER	To alter a master while making an entry or viewing a report	At voucher entry and alteration screens At all reports

Replies (23)

chandan p

Student & accountant

236 Points Joined October 2009

thanks for sharing

CA.kaya

Chartered accountant

3990 Points Joined April 2009

thank you ...

RAVI TEJA S

student

706 Points Joined July 2009

THANKS FOR SHARING

RAKESH AGARWAL

CA Final student

436 Points Joined August 2009

thnk u

CA Guru M

B.com CA CS

1552 Points Joined October 2007

Thanks for sharing

Vinay Kumar Bansal

CA FINAL Student

500 Points Joined August 2009

THANKS FOR SHARING

thanks

pradeep

Student

31 Points Joined October 2009

i am glade to find short cut keys in tally

pratik

CA CS

60 Points Joined November 2009

thanks for sharing

praveen

Chartered Accountant

6971 Points Joined September 2007

thanks

mahesh

student

22 Points Joined October 2008

INDERJEET

CWA STUDENT & SERVICE

177 Points Joined September 2008

Originally posted by :CA ANKIT BANSAL
"	Shortcut keys in Tally THANKS DEAR The shortcut keys appear in button names in the button bar (right side of the Tally screen). You can either click the button from the button bar or press the relevant function key or character underlined/double-underlined. The buttons have a function key before the button names ( Eg: F1: Select Cmp) which means you need to press F1 key (Function Key) to select the 'Select Company' screen The buttons have an underlined character ( Eg: F3:Cmp Info), which means you need to press ALT + F3 to select the 'Company Info' screen. Some buttons have a double-underlined character (Eg: As Voucher) which means you need to press CTRL + V to select the 'Voucher' in voucher mode. The shortcut keys available in Tally are listed in the below table: Function Key Combination Windows Functionality Availability F1 To select a company To select the Accounts Button and Inventory buttons At all masters menu screen At the Accounting / Inventory Voucher creation and alteration screen F2 To change the menu period At almost all screens in TALLY F3 To select the company At almost all screens in TALLY F4 To select the Contra voucher At Accounting / Inventory Voucher creation and alteration screen F5 To select the Payment voucher At Accounting / Inventory Voucher creation and alteration screen F6 To select the Receipt voucher At Accounting / Inventory Voucher creation and alteration screen F7 To select the Journal voucher At Accounting / Inventory Voucher creation and alteration screen F8 To select the Sales voucher At Accounting / Inventory Voucher creation and alteration screen F8 (CTRL+F8) To select the Credit Note voucher At Accounting / Inventory Voucher creation and alteration screen F9 To select the Purchase voucher At Accounting / Inventory Voucher creation and alteration screen F9 (CTRL+F9) To select the Debit Note voucher At Accounting / Inventory Voucher creation and alteration screen F10 To select the Reversing Journal voucher At Accounting / Inventory Voucher creation and alteration screen F10 To select the Memorandum voucher At Accounting / Inventory Voucher creation and alteration screen F11 To select the Functions and Features screen At almost all screens in TALLY F12 To select the Configure screen At almost all screens in TALLY Special Key Combination Windows Functionality Availability ALT + 2 To Duplicate a voucher At List of Vouchers – creates a voucher similar to the one where you positioned the cursor and used this key combination ALT + A To Add a voucher At List of Vouchers – adds a voucher after the one where you positioned the cursor and used this key combination. ALT + C To create a master at a voucher screen (if it has not been already assigned a different function, as in reports like Balance Sheet, where it adds a new column to the report) At voucher entry and alteration screens, at a field where you have to select a master from a list. If the necessary account has not been created already, use this key combination to create the master without quitting from the voucher screen. ALT + D To delete a voucher To delete a master (if it has not been already assigned a different function, as explained above) At Voucher and Master (Single) alteration screens. Masters can be deleted subject to conditions, as explained in the manual. ALT + E To export the report in ASCII, SDF, HTML OR XML format At all reports screens in TALLY ALT + I To insert a voucher At List of Vouchers – inserts a voucher before the one where you positioned the cursor and used this key combination. ALT + O To upload the report at your website At all reports screens in TALLY ALT + M To Email the report At all reports screens in TALLY ALT + P To print the report At all reports screens in TALLY ALT + R To remove a line in a report At all reports screens in TALLY ALT + S To bring back a line you removed using ALT + R At all reports screens in TALLY ALT+ V From Invoice screen to bring Stock Journal screen At Invoice screen à Quantity Field à Press Alt + V to select the Stock Journal. ALT + W To view the Tally Web browser. At all reports screens in TALLY ALT + X To cancel a voucher in Day Book/List of Vouchers At all voucher screens in TALLY ALT + R To Register Tally At Licensing Menu in TALLY CTRL + A To accept a form – wherever you use this key combination, that screen or report gets accepted as it is. At almost all screens in TALLY, except where a specific detail has to be given before accepting. CTRL + B To select the Budget At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen CTRL + C To select the Cost Centre To select the Cost Category At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen At Stock Groups/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info) creation/alteration screen CTRL+ E To select the Currencies At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen CTRL + G To select the Group At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen CTRL + I To select the Stock Items At Stock Group/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info) creation/alteration screen CTRL + L To select the Ledger At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen CTRL + O To select the Godowns At Stock Group/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info) creation/alteration screen CTRL + Q To abandon a form – wherever you use this key combination, it quits that screen without making any changes to it. At almost all screens in TALLY. CTRL + Alt + R Rewrite data for a Company From Gateway of Tally screen CTRL + S Allows you to alter Stock Item master At Stock Voucher Report and Godown Voucher Report CTRL + U To select the Units At Stock Groups/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info) creation/alteration screen Ctrl + V To select the Voucher Types At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen Special Function Key Combination Windows Functionality Availability ALT + F1 To close a company To view detailed report To explode a line into its details At all the menu screen At almost all report screen At almost all screens in TALLY ALT+ F2 To change the system period At almost all screens in TALLY ALT + F3 To select the company info menu To create/alter/shut a Company At Gateway of Tally screen ALT + F4 To select the Purchase Order Voucher Type At Accounting / Inventory Voucher creation and alteration screen ALT + F5 To select the Sales Order Voucher Type To view monthly and quarterly report At Accounting / Inventory Voucher creation and alteration screen At almost all report screens in TALLY ALT + F6 To select the Rejection Out Voucher Type To change the Sales Order Voucher Type At Accounting / Inventory Voucher creation and alteration screen ALT + F7 To select the Stock Journal Voucher Type To accept all the Audit lists At Accounting / Inventory Voucher creation and alteration screen At TallyAudit Listing screen ALT+ F8 To select the Delivery Note Voucher Type To view the Columnar report At Accounting / Inventory Voucher creation and alteration screen At Ledger Voucher screen ALT + F9 To select the Receipt Note Voucher Type At Accounting / Inventory Voucher creation and alteration screen ALT + F10 To select the Physical Stock Voucher Type At Accounting / Inventory Voucher creation and alteration screen ALT + F12 To filter the information based on monetary value At almost all report screens CTRL + ALT + F12 Advanced Config At Gateway of Tally Key Combination used for navigation Windows Functionality Availability PgUp Display previous voucher during voucher entry/alter At voucher entry and alteration screens PgDn Display next voucher during voucher entry/alter At voucher entry and alteration screens ENTER To accept anything you type into a field. To accept a voucher or master To get a report with further details of an item in a report. You have to use this key at most areas in TALLY At the receivables report – press Enter at a pending bill to get transactions relating to this bill (e.g., original sale bill, receipts and payments against this bill, etc) ESC To remove what you typed into a field To come out of a screen To indicate you do not want to accept a voucher or master. At almost all screens in TALLY. SHIFT + ENTER Collapse next level details At Voucher Register screen and Trial Balance report SHIFT + ENTER To explode a line into its details In almost all Reports: At a Group/Stock Group/Cost Category/Godown/Stock Category – displays Sub Groups and Ledgers/Stock Items/Cost Centres/Secondary Godowns/Secondary Stock Categories At a Voucher – displays its entries and narration At a Stock Item- displays its godowns and batch details At Voucher Register screen – displays the next level details At Trial Balance report - displays the next level details CTRL + ENTER To alter a master while making an entry or viewing a report At voucher entry and alteration screens At all reports Copyright Tally Solutions Pvt Ltd. 1988-2005. All rights reserved.	"