Pls help ...... regarding journal voucher !!!!!!

Journal Voucher Processing

This documentation only provides information regarding general journal vouchers.

Types of Transactions Processed

Journal vouchers are prepared to process current accounting entries, allocations and

corrections for which other means of entry into the financial system are not available. Journal

vouchers are appropriate for correcting an incorrectly recorded check, other expenditure, or

cash receipt.

These documents may also be used to allocate charges for shared activities

between departments when paid on single org/fund. Bookstore charges are an example of this

type of situation. Journal vouchers cannot be used to move unpaid encumbrances. All current

fiscal year labor charges must be corrected with labor redistribution and cannot be moved by

journal voucher.

Journal Voucher Backup Documentation

The documentation required for journal vouches should be a copy of the Banner screen that

shows where the transaction has occurred. The explanation on the journal voucher must clearly

explain the nature of the journal voucher transaction. Additional information will be required for

journal vouchers that have not been moved within the 60 day timeframe, for example a copy of

the TA, PO or requisition showing the correct accounting.

Journal vouchers must be signed by the preparer and the supervisor. Additional

coordinating/authorizing signatures are required if the journal voucher involves an org from

another department or campus.

Journal vouchers are reviewed and approved once a day at a minimum by Financial Services.

Normally, journal vouchers are keyed by Financial Services within two working days of receipt of

the document as long as it is completed correctly.