Office expenses

You have to  prepare  a voucher for  expense  like  tea, milk , cleaning  charges etc these poeple may not issue an offcial receipt   for receiving payment s , you have to take signature  of teawala , milk wala , cleaner  etc  on expense voucher  . If any amount  more than 5000/- the signature is to be taken on the  revenew stamp .

can i make imprest account by the name of my peon who handles all this

yes, you can pass the entry with the head of petty expenditure a/c.

what entries to pass please explain sir

for these kind of expenses, refer accounting syatem for imprest system

If  you are  paying  advance  to peon  then  you have  to pass  following  entry 

1)  Advance  to  peon  a/c  Dr   

     To  Cash                 a/c  Cr 

(  Being  cash  paid  for day to day  expense ) 

2)  When he will  report  to you with  all  expense  pass  following  entry  to adjust  advance 

     Expense   A/c           a/c       Dr 

     To   Advance  to peon   a/c       Cr 

(Being  expense adjusted  againest  advance ) 

  Take   Advance to peon A/c  under  loans and  advance in balance sheet . 

  prepare  all voucher  as stated  .