Non purchase order invoice audit

Normally big &corporate companies generate P.O. based on requirement (indent).The Purchase dept. will collect quotation from   various vendors take decision on Price,Quality,Warranty etc., So if here is  no P.O. we have to ascertain the necessity of  procurement thro' level of authority in approved papers. After that to find out dates receipt thro'  other documents 

The objectives of this audit were to review:

• Non-PO vouchers for compliance with University purchasing policies,

• approvals for emergency purchases, and

 • Pro-Card purchases for split purchases and over the limit transactions.

A Non-PO Invoice is an online tool in ARIBA used to make a payment to a supplier when a PO is not required and the invoice is under the Direct buy limit. When the ultimate aggregate cost to the department for a service or the purchase of a product over a 12 month period will exceed the direct buy limit, contact Procurement Services for guidance.

Some benefits to using this payment method include:

• Faster payment to the supplier
• Greater transparency of the invoice payment process
• Increased budget flexibility