Can a company maintain minte books in computer printed copies or it is required to be handwritten ?
With Regards
Himansu Sekhar Pati (CA Final) (208 Points)
13 December 2010Can a company maintain minte books in computer printed copies or it is required to be handwritten ?
With Regards
Jayashree S Iyer
(Company Secretary)
(3224 Points)
Replied 13 December 2010
Section 193(1) of the Companies Act says that every company shall cause minutes of all proceedings of every meeting to be kept by making within 30 days of the conclusion of every such meeting entries thereof in books kept for that purpose with their pages consercutively numbered.
The literal intrepretation goes to say that entries are to be made in the books. However MCA generally raises no objection if minutes are kept and loose-leaf tywritten form.
Delhi High Court in Edward Keventer Successors Pvt. Ltd. V. K. Sud (1968) accepted the minute book in loose leaf form in evidence. However in A.K. Mukherjee V. Clarion Advertising Services Ltd. (1982) the Calcutta High Court held that the minutes book must be bound book and must be hand written and cannot be a loose leaf binder and typewritten.
Khushi
(CA & CS Final)
(1367 Points)
Replied 13 December 2010
i think it can be kept in loose leaf binder if following safeguard are taken -
the pasges must be consecutively numbered.
each and every page must be sgined and last page must be signed and dated by the chairman.
the loose leaves can be got bound at reasonable intervals , say six months.
&
Minutes of the general and board meetings cannot be type-written and then
pasted in bound minutes book or loose-leaves.
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