Listed Companies-Checklist

GUIDANCE CHECK LIST – LISTED COMPLIANCES

Quarter I : April to June

April

Stock Exchange Compliances

Sr. No.	Compliances	Time Period
1.	Notice of Board Meeting to the Stock Exchange to consider the Annual Results (in case of Audited Results) / Quarterly Results (in case of Unaudited Results)	At least 7 clear days before the Meeting excluding the date of meeting and notice
2.	Press release for Board Meeting (Eng.+Hindi)	Simultaneously i.e. as above
3.	Board Meeting to consider the Qtr. Results (Unaudited) In case of Audited Results	Within 45 days form the end of Quarter. Within 60 days from the end of Quarter. Advance Notice within 45 days for intimating that the company will send audited results.
4.	Fax of Qtr. Result to SE	Within 15 minutes of Board Meeting
5.	Submission of Audited Result with Auditors Report (Only in case of Audited results)	On the date of Board Meeting
6.	Publication of Qtr. Result (Eng.+Hindi)	Within 48 hours of Board Meeting
7.	Shareholding Pattern to the Stock Exchange per clause 35	Within 21 days of end of Quarter
8.	Reconciliation of Share Capital Audit Report from CA/PCS for reconciliation of physical share and Demat shares	Within 30 days of end of Quarter
9.	Clause 47C Certificate from a PCS – Half yearly Compliance Certificate	Within 1 month of end of half year and within 24 hours after signing of PCS
10.	Quarterly Compliance Report on Corporate Governance under Clause 49	Within 15 days of end of Quarter
11.	Annual Listing Fees	Upto 30^th April
12.	Annual Custodial fees to NSDL/CDSL	Upto 30^th April

Takeover Compliance

Sr. No.	Compliances	Time Period
1.	Information as per Reg. 8(3)	30^th April

Insider Trading Compliances

Sr. No.	Compliances	Time Period
1.	Disclosure of Shareholding by Directors/ designated employee/ dependents under regulation 13(3) and 13(6), if any	30^th April

May

Stock Exchange Compliances

Sr. No.	Compliances	Time Period
1.	Limited Review Report from the Statutory Auditors (in case the results are Unaudited)	Within 60 days form the end of Quarter.

June

ROC Compliances

Sr. No.

Compliance

Time Period

Return of Deposit

(I) Ensure deposit of 15% of the amount of deposit maturing during the year

Upto 30 June

(I) upto 30^th April

Quarter II : July to September

July

Stock Exchange Compliances

Sr. No.	Compliances	Time Period
1.	Notice of Board Meeting to the stock exchange to consider the Qtr. Results	At least 7 clear days before the Meeting excluding the date of meeting and notice
2.	Press release for Board Meeting (Eng.+Hindi)	Simultaneously i.e. as above
3.	Board Meeting to consider the Qtr. Results	Within 45 days form the end of Quarter.
4.	Fax of Qtr. Result to SE	Within 15 minutes of Board Meeting
5.	Submission of Qtr. Result with photocopies of news paper cutting	With 2-3 days of Board Meeting
6.	Publication of Qtr. Result (Eng.+Hindi)	Within 48 hours of Board Meeting
7.	Shareholding Pattern to the Stock Exchange under Clause 35	Within 21 days of end of Quarter
8.	Reconciliation of Share Capital Audit Report from CA/PCS for reconciliation of physical share and Demat shares	Within30 days form the end of Quarter.
9.	Quarterly Compliance Report on Corporate Governance under Clause 49	Within 15 days of end of Quarter

ROC Compliances

Sr. No.	Compliances	Time Period
1.	Filing of B/s & P&L A/c	Within 30 days AGM
2.	Filing of Annual Return	Within 60 days AGM

August

Stock Exchange Compliances

Sr. No.	Compliances	Time Period
1.	Limited Review Report from the Statutory Auditors (in case the results are Unaudited)	Within 45 days form the end of Quarter.
2.	Book Closure Notice to SE, RTA, NSDL and CDSL	Before atleast 7 working days of Book Closure
3.	Book Closure Publication (Hindi +English Newspaper)	Before atleast 7 days of Book Closure

Quarter III: October to December

October

Stock Exchange Compliances

Sr. No.	Compliances	Time Period
1.	Notice of Board Meeting to the Stock Exchange to consider the Annual Results	At least 7 clear days before the Meeting excluding the date of meeting and notice
2.	Press release for Board Meeting (Eng.+Hindi)	Simultaneously i.e. as above
3.	Board Meeting to consider the Qtr. Results	Within 45 days form the end of Quarter.
4.	Fax of Qtr. Result to SE	Within 15 minutes of Board Meeting
5.	Submission of Qtr. Result with photocopies of news paper cutting	With 2-3 days of Board Meeting
6.	Publication of Qtr. Result (Eng.+Hindi)	Within 48 hours of Board Meeting
7.	Shareholding Pattern to the Stock Exchange under Clause 35	Within 21 days of end of Quarter
8.	Reconciliation of Share Capital Audit Report from CA/PCS for reconciliation of physical share and demat shares	Within 30 days of end of Quarter
9.	Clause 47 Certificate from a PCS – Half yearly Compliance Certificate	Within 1 month of end of half year and within 24 hours after signing of PCS
10.	Minutes of AGM	Within 30 days of AGM
11.	Quarterly Compliance Report on Corporate Governance under Clause 49	Within 15 days of end of Quarter

November

Stock Exchange Compliances

Sr. No.	Compliances	Time Period
1.	Limited Review Report from the Statutory Auditors (in case the results are Unaudited)	Within 45 days form the end of Quarter.

Quarter IV : January to March

January

Stock Exchange Compliances

Sr. No.	Compliances	Time Period
1.	Notice of Board Meeting to the Stock Exchange to consider the Annual Results	At least 7 clear days before the Meeting excluding the date of meeting and notice
`2.	Press release for Board Meeting (Eng.+Hindi)	Simultaneously i.e. as above
3.	Board Meeting to consider the Qtr. Results	Within 45 days form the end of Quarter.
4.	Fax of Qtr. Result to SE	Within 15 minutes of Board Meeting
5.	Publication of Qtr. Result (Eng.+Hindi)	Within 48 hours of Board Meeting
6.	Submission of Qtr. Result with photocopies of news paper cutting	With 2-3 days of Board Meeting
7.	Shareholding Pattern Under Clause 35	Within 21 days of end of Quarter
8.	Reconciliation of Share Capital Audit Report from PCS for reconciliation of physical share and Demat shares	Within 30 days of end of Quarter
9.	Quarterly Compliance Report on Corporate Governance Under Clause 49	Within 15 days of end of Quarter

February

Stock Exchange Compliances

Sr. No.	Compliances	Time Period
1.	Limited Review Report from the Statutory Auditors (in case the results are Unaudited)	Within 45 days form the end of Quarter.

General Compliances

Sr. No.	Compliances	Time Period
2.	Corporate Governance Compliance Certificate from Statutory Auditors/ PCS	Before the date of Director’s Report
3.	Submission of Annual Results	Immediately
4.	Six Copies of Annual Report along with Soft copy of Annual Report to SE	As soon as it is issued
6.	Disclosure of Shareholding under Reg. 8(3) at every record date fix for declaration of dividend	Within 30 days of record date
7.	Minutes of every General Meeting	Within 30 days of General Meeting
8.	Filing of Audited Balance Sheet & Profit and Loss A/c with ROC	Within 30 days of AGM
9.	Filing of Annual Return with ROC	Within 60 days of AGM

Transitional Provisions

Stock Exchange Compliances

Sr. No.	Compliances	Time Period
1.	Intimation regarding change in company’s directors	Within 30 days in form 32
2.	Intimation regarding change in Statutory Auditor	Within 30 days
3.	Intimation regarding change in Regd. office	Within 30 days in form 18
4.	Intimation regarding alteration in capital	Within 30 days in form no. 5

Dear Jyotika,

In respect of last quarter also the company has option to send its results either Audited or Unaudited.

If the Company opts to submit Audited Results following is to be done:-

In this case results of entire financial year is to be declared.

1. Results must be declared and submitted within 60 days of the end of financial year.

2. An anvance information is required to be given to SE within 45 days that the company opts to submit audited results.

3. Results must be accompanies with Audit Report.

If the Company opts to submit Unaudited Results following is to be done:-

In this case results of the last quarter and entire financial year both have to be declared.

1. Results of the last quarter must be declared within 45 days of the end of quarter.

2. Results are subjected to Limited Review, and the Limited Review report is also required to be submit for the quarter within 45 days of the end of quarter.

3. Company will also submit Audited Results as soon as they are approved by the Board in the same manner.

4. Statement of Assets and liabilities are to be published at the time of publication of Audit Results and not at the time of Unaudited Results of last quarter.