Indemninty bond format for tds conso file request

Here is a sample format of an Indemnity Bond for requesting a Consolidated TDS file (Conso file) when login credentials and token/challan details are unavailable. This format can be used as per your jurisdictional TDS officer's requirement. Please ensure to print this on ₹300 non-judicial stamp paper and notarize it.

INDEMNITY BOND

To,
The Income Tax Officer (TDS)
[Insert Jurisdiction/Address]

Subject: Request for Consolidated TDS File (Conso File) – Indemnity Bond

I, [Full Name of the Declarant],
residing at [Full Residential Address],
Proprietor/Partner/Director/Karta/Authorized Representative of [Name of Deductor/Organization], having TAN [TAN of the deductor], PAN [PAN of the deductor], and registered office at [Registered Office Address], do hereby solemnly affirm and declare as under:

1. That I/we am/are the authorized person to make this declaration and undertake compliance on behalf of the deductor stated above.

2. That I/we have lost access to the login credentials (User ID and Password) for the TRACES portal and do not possess the token number or challan details of the last TDS return filed.

3. That I/we require the Consolidated TDS file (Conso file) for the purpose of revising TDS return(s) filed under TAN [Insert TAN] for Financial Year(s) [Insert FY].

4. That I/we undertake full responsibility for the correctness and authenticity of the information and request being made for release of the said conso file by the department.

5. That I/we indemnify and undertake to keep the Income Tax Department harmless from any liabilities, damages, claims, actions, proceedings, or losses whatsoever arising directly or indirectly out of or relating to the release and use of the Conso file based on this indemnity.

6. That this indemnity is furnished to the Income Tax Department voluntarily without any coercion or compulsion.

VERIFICATION

I, [Full Name], the above-named deponent, do hereby verify that the contents of this indemnity bond are true and correct to the best of my knowledge and belief, and nothing material has been concealed.

Date: [Insert Date]
Place: [Insert Place]

Signature of the Declarant
Name:
Designation:
PAN:
TAN:
Mobile:
Email:

Witness 1:
Name:
Address:
Signature:

Witness 2:
Name:
Address:
Signature:

✅ Notes:

• This should be printed on a ₹300 non-judicial stamp paper (as per officer’s requirement).

• The TAN holder's name and designation must match PAN/TAN records.

• Get the bond notarized and signed by two witnesses.

• You may be required to attach a copy of PAN/TAN, proof of identity, and company letterhead authorization.