How to document truck loading/unloading labour charges?

what kind of loading/unloading costs you 50k+ in a month?

well you cant expect labours to maintain any books, so issue of invoice is not possible. now to answer your query... of u make payment on weekly basis, get your vouchers either signed by labours or their left thumb impression over a revenue stamp affixed on the payment voucher. bit remember that u dont pay any labour in excess of 20000 in a day otherwise such payment will be disallowed. and you are not liable to pay any tax on labour charges paid.

Thanks for your input. Being a third party logistics firm, diesel and labour are my variable cost. So, more the truck loads I plan per month, higher is the diesel and loading cost for me

u r welcome my friend.

Hello Trivuban ,

As per my knoledge, Revenue stamp Act is abolished. Hence affixing revenue stamp wouldn't arise. 

please confirm whether these labourers are in your on roll account. If not, these labourers will be treated as job workers, where you have to deduct TDS under 194 C and pay to IT. Accordingly you have to collect a bill, becz the total amount comes more than 50,000/- and PA , it comes abt 12 lacs. Also, non deduction of TDS  will create a situation of Disallowance of expenses, while scrutinising your accounts.

please confirm whether these labourers are in your on roll account. If not, these labourers will be treated as job workers, where you have to deduct TDS under 194 C and pay to IT. Accordingly you have to collect a bill, becz the total amount comes more than 50,000/- and PA , it comes abt 6 lacs. Also, non deduction of TDS  will create a situation of Disallowance of expenses, while scrutinising your accounts.

If the labours belong to a service provider - TDS is applicable.

If TDS was not deducted and deposited, the same can be deposited with interest to get the benefit of allowable expenses.