FORMATION OF A PRIVATE COMPANY LIMITED
BY SHARES*
2.1 Background note
A private limited company means a company which has a minimum paid-up
capital of one lakh rupees and which by its articles—
(a) restricts the right to transfer its shares, if any;
(b) limits the number of its members to fifty not including—
u persons who are in the employment of the company;
u persons who, having been formerly in the employment of the
company, were members of the company while in that employment
and have continued to be members after that employment
ceased;
(c) prohibits any invitation to the public1 to subscribe for any shares in, or
debentures of the company ; and
(d) prohibits any invitation or acceptance of deposits2 from persons other
than its members, directors or their relatives3.
A further condition to be satisfied is that the company should not be a
subsidiary of a public company [see section 3(1)(iv)(c)]
For the above purpose, where two or more persons hold one or more shares of
a company jointly, they shall be treated as a single member.
A private limited company enjoys special privileges and exemptions under the
Companies Act as compared to a public limited company. A private company
may be formed by two or more persons by subscribing to the Memorandum
*RELEVANT PROVISIONS :
u Companies Act, 1956 : Sections 12, 13, 14, 15, 20, 26, 28, 30, 33, 34, 35, 36, 147, 303, Sch. X.
u Companies (Central Government’s) General Rules and Forms, 1956 : Rule 4A, eforms 1, 1A,
18 and 32
1. See section 67 of the Companies Act, 1956. If invitation is to more than 50 persons, it is deemed
as an invitation to public.
2. For definition of ‘deposits’, see Companies (Acceptance of Deposits) Rules, 1975.
3. See section 6 of the Companies Act, 1956.
and Articles of Association of the Company. Formation of private limited
company is suitable in the following cases :
u small/family business with lower capital outlay
u promoter intends to keep shareholding control
u funds are not intended to be raised from public
2.2 Obtaining name availability
The promoter should take steps for getting name availability letter from
the Registrar of Companies by complying with the procedure given in
Chapter 1.
2.3 Drafting of Memorandum and Articles of Association
The draft Memorandum and Articles of Association of the Company should be
prepared. It is advisable to get the draft vetted by the Legal Adviser/Professional.
2.3-1 Contents of Memorandum
The memorandum of association shall state :
u the name of the company with "private limited "as the last words;
u the State where the registered office of the company is situated;
u the main objects of the company to be pursued by the company on its
incorporation and objects incidental or ancillary to the attainment of
main objects;
u in case of companies (other than trading corporations) with objects not
confined to one State, the States to whose territories the objects extend;
u that the liability of members is limited by shares;
u the amount of share capital with which the company is to be registered
and the division thereof into shares of a fixed amount.
2.3-2 Form of memorandum
The Memorandum of Association shall be in the form as specified in Table B in
Schedule I or in a form as near thereto as circumstances admit (Appendix 4).
Specimen Memorandum of Association of a Private Company is given in
Appendix 5.
2.3-3 Contents of Articles of Association of private company
The Articles of Association of a private company should be registered and
should contain the restrictive conditions contained in section 3(1)(iii)(a) to (d)
of the Companies Act as stated in para 2.1 above.
2.3-4 Adoption of Table A
A Company limited by shares may adopt all or any of the regulations contained
in Table A in Schedule I (Appendix 6). If Articles are not registered as in the case
of public companies limited by shares, the regulations contained in Table A shall
apply as if they were contained in the duly registered articles. Any exclusion or
modification of Table A should be specific and in case the articles do not exclude
or modify the regulations contained in Table A, the provisions contained in
Table A shall apply. If a company has not expressly or by implication excluded
any regulation in Table A, regulation will be deemed to be incorporated in its
articles - Seth Mohan Lal v. Grain Chambers Ltd. [1965] 38 Comp. Cas. 543 (SC).
2.3-5 Specimen Articles
Specimen Articles of Association of a Private Company is given in Appendix 7.
2.4 Printing of MoA
The Memorandum and Articles of Association should be printed, divided into
paragraphs and numbered consecutively.
2.4-1 Offset printing
Offset printing is one of the methods of printing developed recently. This system
is as good as normal printing and hence there does not appear any objection in
accepting the same by the Registrar for the purpose of registration - Circular
No. 3/81[F.No. 8/31/15/80-CL-V], dated 15-12-1981 (Annex 2.1).
2.4-2 Computer Printing
All computer printed memorandum and articles of association are acceptable,
provided they are legibly printed - Circular No. 7 of 1993, dated 22-6-1993 (Annex
2.2).
2.5 Stamping of MoA
The Memorandum and Articles of Association should be duly stamped in
accordance with the rates applicable to the State in which the registered office
of the company is to be situated. Refer Appendix 8 for stamp duty rates
applicable to various States.
2.6 Subscripttion to MoA
The Memorandum of Association should be subscribed by not less than 2
persons. Each subscriber should take at least one share and shall write opposite
to his name the number of shares he takes. The subscribers must subscribe and
pay for shares to the extent of not less than Rs.1 lakh in order to comply with
the minimum capital requirements for a private company.
2.6-1 Change of subscribers
The names of subscribers should tally with the list of promoters/first directors
stated in eForm 1A (Annex 1.1). In case of any change in the names amongst the
subscribers, a fresh eform 1A (Annex 1.1) should be filed and the Registrar of
Companies may allow the same name [if otherwise available] after six months*
from the date on which the name was allowed to the original promoter(s) -
Circular No. 1 of 1990, dated 5-1-1990 (Annex 2.3).
*Previously, three months.
2.6-2 Deletion of name of subscribers
If the change involves deletion of a subscriber, it is sufficient if a “No objection
letter” is obtained from the deleted subscriber and filed with the Registrar of
Companies.
2.7 Signing of MoA and AOA
The Memorandum of Association and AOA should be signed by each subscriber
who shall add his address, descripttion and occupation (if any) in the presence
of at least one witness who shall likewise add his address, descripttion and
occupation, if any. The date of MoA should be a date subsequent to the date of
stamping.
2.7-1 Power of Attorney
When it is not possible for a company to obtain personal signatures of the
subscribers to the memorandum, the memorandum of association and articles
of a company and any amendments thereto may be signed on the subscriber’s
behalf by an agent if the latter is authorised by a power of attorney to do so -
Circular No. 128/HCC/64, dated 27-7-1964 (Annex 2.4).
2.7-2 Signing by subscriber who is illiterate
Where an executant of a memorandum of association is illiterate, he shall give
his thumb impression or mark which shall be described as such by the
subscriber or person writing for him - Letter No. 8/15/58/PR, dated 13-9-1958
(Annex 2.5).
2.7-3 Corporate Subscriber
In case the subscriber to memorandum is a company, the memorandum and
articles should be signed by the duly authorised agent.
2.8 DIN, Digital Signature and Identity/Address Proof
It should be ensured that all the proposed directors have obtained a Director
Identification Number and at least one of them hold a Valid Digital Signature
required to submit eforms. Where a professional1 is engaged to file application
for incorporation of the company and the statutory declaration in Form 1, the
professional should have valid digital signature certificate (DSC). Further, the
professional engaged to certify Form 18 and Form 32 should also have valid
DSC. The documents evidencing address and identity of the proposed directors
should be collected. Refer Chapter 202 for procedure to obtain Director
Identification Number and Chapter 360 for Digital Signature Certificate.
2.9 Filling up of eforms
Before uploading eforms, all the required eforms i.e., eform 1, eform 32 and
eform 18 should be downloaded from the portal, filled in, digitally signed, prescrutinised
and kept ready for uploading through MCA portal.
1. See section 33(2) of the Companies Act, 1956.
2.10 Submission of eform 1 with the Registrar
An application in eform 1 (Annex 2.6 for specimen filled in form) should be filed
with the Registrar of Companies through MCA Portal, www.mca.gov.in. The
Service Request Number generated on filing Form 1A for name approval shall
be quoted in eform 1.
2.10-1 Who can file?
The eform 1 shall be filed by a person named in the Articles as a director,
manager or secretary of the company or an advocate or an attorney or pleader
or a Company Secretary or Chartered Accountant (in whole-time practice) duly
authorised by the promoters.
2.10-2 Time Limit
This eform should be filed during the validity period of name availability, (i.e.)
within six months of the date of name approval letter issued by the Registrar of
Companies.
2.10-3 Stamp duty
The declaration in Form 1 and the Memorandum and Articles required to be
submitted in original to the ROC office should be duly stamped in accordance
with the Stamp Duty prevailing in the State in which the registered office of the
company is proposed to be situated.
2.10-4 Attachments
The following documents should be attached:
u Memorandum and Articles of Association
u Annexure containing details of subscribers (if the number is more
than 7)
u The agreement, if any, which the company proposes to enter into with
any individual for appointment as its managing or whole-time director or
manager
u Power of Attorney (if the documents are filed by professional) (Annex
2.7).
2.10-5 How to attach documents?
The attachments shall be in PDF format. A physical document can be converted
into an electronic document through scanning. A soft copy may also be
converted into PDF format and used as an attachment to eform.
2.10-6 Digital Signature
The eform should be digitally signed by a person named in the Articles as a
director, manager or secretary of the company or an advocate or an attorney
or pleader or a Company Secretary or Chartered Accountant (in whole-time
practice in India) duly authorised by the promoters. [See section 33(2) of the
Companies Act, 1956. Explanation to section 33(2)]
2.10-7 Filing and Registration fee
Filing fee should be paid for Articles of Association and eform 1. In addition, fee
for registration of the company shall be paid. The fees shall relate to the
authorised capital of the Company and as per Schedule X of the Companies Act,
1956 (Appendix 9)
2.10-8 Filing instruction
Refer Chapter 358 for detailed instructions for filing e-forms.
2.11 Submission of eform 32 with the Registrar
Simultaneously with filing of application for incorporation in Form No. 1, a
return containing the particulars of directors in eform 32 (Annex 2.8 for
specimen filled in form) should be filed with the Registrar of Companies
through MCA Portal. On uploading of eform 1, the system will display a message
instructing the user to upload eform 32. This button should be clicked and
eform 32 should be uploaded.
2.11-1 Who can file?
The eform 32 shall be filed by a person named in the Articles as managing
director or director, duly authorised by the promoters.
2.11-2 Use of eform 32 Addendum
Form 32 can be used only for 3 directors. If the number of directors exceeds
three, eform 32 Addendum should be filed through MCA Portal quoting service
request number of eform 32.
2.11-3 Time Limit
This eform should be filed simultaneously with eform 1.
2.11-4 Pre-certification by professionals
Pre-certification from the chartered accountant/cost accountant/company
secretary (in whole time practice) should be obtained.
2.11-5 Attachments
The following documents should be attached :
u Photographs of appointees
u Consent letters for appointment (Annex 2.9)
u Declaration regarding disqualification
2.11-6 How to attach documents?
The attachments enclosure shall be in PDF format. A physical document can be
converted into an electronic document through scanning. A soft copy may also
be converted into PDF format and used as an attachment to eform.
2.11-7 Digital Signature
The eform should be digitally signed by a person named in the Articles as
managing director or director, duly authorised by the promoters.
2.11-8 Filing fee
Filing fee shall relate to the authorised capital of the Company and as per
Schedule X of the Companies Act, 1956 (Appendix 9).
2.11-9 Filing instruction
Refer Chapter 358 for detailed instructions for filing e-forms.
2.12 Submission of eform 18 with the Registrar
Simultaneously, a notice containing the situation of registered office in eform
18 (Annex 2.10 for specimen filled-in form) should be filed with the Registrar
of Companies through MCA Portal. On uploading eforms 1 & 32, the system will
display a message instructing the user to upload eform 18 and the user must
click the button and upload the same.
2.12-1 Who can file?
The eform 18 shall be filed by a person named in the Articles as managing
director or director, duly authorised by the promoters.
2.12-2 Time Limit
This eform should be filed simultaneously with eform 1.
2.12-3 Pre-certification by professionals
Pre-certification from the chartered accountant/cost accountant/company
secretary (in whole time practice) should be obtained.
2.12-4 Attachments
No mandatory attachment. Address proof may be given as optional attachment.
2.12-5 Digital Signature
The eform should be digitally signed by a person named in the Articles as
managing director or director or manager or secretary, duly authorised by the
promoters.
2.12-6 Filing fee
Filing fee shall relate to the authorised capital of the Company and as per
Schedule X of the Companies Act, 1956 (Appendix 9).
2.12-7 Filing instruction
Refer Chapter 358 for detailed instructions for filing e-forms.
2.13 Payment
Since this activity involves filing of multiple eforms, the payment receipt (in case
of online payment) or challan (in case of off-line payment) shall be generated
by the system only after all the eforms are uploaded. A combined receipt/
challan shall be generated for all the eforms together.
2.13-1 Mode of Payment
The filing fee should be paid through one of the specified modes viz., remittance
in authorised banks, credit card or through internet banking. In case of online
payment, filing process shall be complete immediately. (See Appendix 18).
2.13-2 Procedure in case of off-line payment
In case of remittance through authorised bank, a pre-filled challan containing
the SRN, date of challan, expiry date, name and designation of user by whom
challan is tendered, name and address of the company, particulars of remittance,
total amount and Head of account shall be generated by the system. The
challan should be used for making payment before the date of expiry
mentioned therein and the transaction shall be completed by the concerned
banks.
2.13-3 Non-payment of fee before due date
If the payment is not made by pay by date mentioned in challan, submission of
form shall be regarded as incomplete and an e-mail will be sent to the applicant
that the form cannot be regarded as filed due to non-payment. The status of
payment can be verified through MCA portal.
2.14 Physical submission of Stamped documents
Immediately after filing eforms, the Original and duly stamped and signed
declaration in eform1 and the Original and duly stamped and signed Memorandum
and Articles of Association should be physically submitted to the Registrar
of Companies quoting the concerned Service Request Number. In case of
failure to file physical documents, filing will not be considered and legal action
will be taken.
2.15 Certificate of Incorporation
The Registrar of Companies shall process the application and on being satisfied
with the compliance of all formalities, register the company, allot a Corporate
Identification Number (CIN) which shall be quoted in all correspondences/
eforms and issue a Certificate of Incorporation. On the issue of the certificate
of incorporation, the company shall come into being as a separate entity from
the date specified therein. The Certificate of Incorporation shall be conclusive
evidence that all the requirements of the Act have been duly complied with.
2.15-1 Time Limit as per Citizen Charter
As per Citizen Charter of DCA (Appendix 10) the Certificate of Incorporation
should be issued within 14 days. Refer Appendix 11 for DCA circulars regarding
allotment of CIN.
2.15-2 Safe custody
The Original Certificate of Incorporation, being a permanant record, should be
collected from the Registrar of Companies and kept under safe custody.
2.16 Publication of Name
On incorporation of the company, the name of the company should be
published in the following manner:
2.16-1 Every company should—
u paint or affix its name and the address of its registered office and keep
the same painted or affixed, on the outside of every office or place in
which its business is carried on, in a conspicuous position, in letters easily
legible; and if the characters employed therefor are not those of the
language, or one of the languages, in general use in that locality, also in
the characters of that language or of one of those languages;
u have its name engraven in legible characters on its seal;
u have its name and the address of its registered office mentioned in legible
characters in all its business letters, bill heads and letter papers and in all
its notices and other official publications ; and also have its name so
mentioned in all bills of exchange, hundies, promissory notes, endorsements,
cheques and orders for money or goods purporting to be signed
by or on behalf of the company, and in all bills of parcels, invoices,
receipts and letters of credit of the company.
2.17 Pre-scrutiny of documents
It is advisable to submit the full set of documents to the Registrar for prescrutiny.
This is optional but will insure that the documents to be uploaded
through the MCA portal are in order and not defective in any manner. Since the
defective documents will be required to be re-submitted leading to time delay,
it is preferable to use the facility of pre-scrutiny.
ANNEX 2.1
(Refer Para 2.4-1)
DCA CIRCULAR : OFFSET PRINTING OF
MEMORANDUM OR ARTICLES
Whether memorandum or articles of association printed by offset printing method can
be accepted for the purposes of registration of companies
A question has been raised whether memorandum and articles of association printed by
offset printing method can be accepted by the Registrar of Companies for the purpose
of registration. The matter has been carefully examined by the Department and it is of
the view that offset printing is one of the methods of printing developed recently. This
system is as good as normal printing and hence there does not appear any objection in
accepting the same by the Registrar for the purpose of registration.
Source : Circular No. 3/81 [F.No. 8/31/15/80-CL-V], dated 15-12-1981.
ANNEX 2.2
(Refer Para 2.4-2)
DCA CIRCULAR : COMPUTER PRINTING OF MEMORANDUM
Acceptance of computer printed documents for registration of companies
The Department has received representations that in view of advancement in computer
laser printing techniques, the documents printed on laser printers have same quality of
printing as in letter press. In view of this fact the memorandum and articles printed on
computer laser printers may be accepted by the Registrars for registration of companies
for purposes of sections 15 and 30. This matter has been reviewed by the Government
and it has now been decided that with immediate effect the Registrar should accept and
take on record all computer printed memorandum and articles provided the documents
are neatly and legibly printed and comply with the other requirements of the Act.
Source : Circular No. 7 of 1993, dated 22-6-1993.
ANNEX 2.3
(Refer Para 2.6-1)
DCA CIRCULARS : FRESH APPLICATION FORM FOR REGISTRATION
Application form to be filled up in all respects and signed by one of the promoters -
Instructions to Registrars
CLARIFICATION 1
I am directed to refer to this Department’s Circular No. 27/1/89-CL-III, dated 17th
February, 1989, on the above subject (see Clarification 2) wherein you were requested
to advise your constituents to ensure that the application form is signed by one or more
amongst the promoters and in case one or more of the promoters are thereafter no more
interested in participating in the promotion of the new company, a no objection letter
from such promoter is made available to the Registrar of Companies at the time of
registration of the new company. Instances came to the notice of the Department that
some promoters are pre-empting the names, which is not a healthy practice. It has,
accordingly, been decided that, in future, Registrars of Companies should register the
company only in cases where the promoters, as per availability of name and application,
are also the subscribers to the memorandum and articles of association of the proposed
company at the time of its registration. In case of any change in the name(s) amongst the
subscribers, the changed subscribers are advised to make fresh application for availability
of name. The Registrar may, as per existing procedure, allow the same name, if
otherwise available, after three months* from the date when the name was allowed to
the original promoter(s).
Source : Circular No. 1 of 1990, dated 5-1-1990.
CLARIFICATION 2
As per the application form for availability of names (Form No. 1A), prescribed under
rule 4A of the Companies (Central Government’s) General Rules and Forms, 1956, the
promoters are, inter alia, required to give the names and addresses of the prospective
directors or promoters, as also the name(s) and address(es) of the person(s) applying for
availability of names. You are requested to advise your constituents to ensure that the
application form is filled up in all respects and the application is made by one or more
amongst the promoters. The Registrars of Companies have been advised to ensure at the
time of registration of a new company that the subscribers to the memorandum and
articles of association tally with the list of promoters/first directors stated in the
application for availability of names and in case, one or more of the promoters are not
interested in participating in the promotion of a new company, at a later stage, a “Noobjection
letter” from such promoter(s) is made available to the Registrar while
submitting the documents for registration. The Registrars of Companies are also being
advised to dispose of applications for availability of names ordinarily within 14 days of
the receipt of application and to correspond with the applicant promoter(s) in this behalf.
Source : Letter F.No. 27/1/89-CL-III, dated 17-2-1989.
*Now, six months.
ANNEX 2.4
(Refer Para 2.7-1)
DCA CIRCULAR : AUTHORISATION FOR SIGNING MEMORANDUM
Whether general authorised agent can sign memorandum or any amendment thereto on
behalf of subscriber
It has been brought to the notice of the Company Law Board that some Registrars of
Companies have been insisting that the memorandum of association of a company and
any amendments thereto should be signed by the subscribers themselves and not
through their constituted attorneys and that this is causing some practical difficulties,
especially where some of the subscribers to the memorandum are foreign parties who
may be collaborating with Indian promoters. The matter has been carefully examined
by the Company Law Board and it has been decided that when it is not possible for a
company, it may be signed on his behalf by an agent if the latter is authorised by a power
of attorney to do so. The same course may also be followed in respect of any amendments
to the memorandum of articles which it may be found necessary to make as a result of
any suggestions in this behalf made by the Registrar concerned after the scrutiny of the
memorandum and articles presented to him for registration. In this connection,
attention is also invited to the last sentence of para 2 of the former Department of
Company Law Administration’s Circular Letter No. 8/15/58, dated 13-9-1958 wherein
it was stated that “An agent may sign the memorandum on behalf of a subscriber if he
is authorised by a power of attorney to do so.”
A suggestion has also been made to the Company Law Board that it would be helpful to
promoters if the Registrar could scrutinise and approve the draft memorandum and
articles of a proposed company before they are presented to him for registration.
Though it may not be possible for the Registrars to accept a definite commitment in this
regard, the Board is of the view that the Registrars should, to the extent possible, offer
their help and advise to those who may approach them in drawing up the memorandum
and articles. This would be specially desirable in cases where promoters have no prior
experience of company promotion.
Source : Circular No. 128/HCC/64, dated 27-7-1964.
ANNEX 2.5
(Refer Para 2.7-2)
DCA LETTER : SIGNATURE OF MEMORANDUM BY
ILLITERATE SUBSCRIBER
Requirement as to signature by a subscriber who is illiterate
It has been brought to the notice of this Department that some practical difficulties have
been experienced in complying with the provisions of sections 13 and 15 in cases where
the subscriber to the memorandum of association of a company is illiterate. Section
13(4)(c) requires each subscriber to the memorandum to write opposite to his name the
number of shares he takes. Section 15(c) requires the memorandum to be signed by each
subscriber (who shall add his address, descripttion and occupation, if any), in the
presence of at least one witness who shall attest the signature and shall likewise add his
address, etc.
After consideration of the position, it has been decided that when an executant of a
memorandum of association is illiterate, he should give his thumb impression or mark
which should be described as such by the subscriber or person writing for him. The latter
should place the name of the executant against or below the mark and authenticate it
by his own signature. He should also write against the name of the subscriber, the
number of shares taken by him. Such person should also read and explain the contents
of the documents to the executant and make an endorsement to that effect on the
document. An agent may sign the memorandum on behalf of a subscriber if he is
authorised by a power of attorney to do so.
Source : Letter No. 8/15/58-PR, dated 13-9-1958.
ANNEX 2.6
(Refer Para 2.10)
e-FORM NO. 1
Application and declaration for incorporation of a company
[Pursuant to section 33(1) and (2) of
the Companies Act, 1956]
Note - All fields marked in * are to be mandatorily filled.
1. (a) *Please specify the type of company
New company Part IX company (Existing or joint stock company) Producer company
(b) *Indicate Registrar of Companies (RoC) reference number for name approval
Pre-fill
(c) Name of the company
(d) *State whether the company is public or private Public Private
2. (a)(i) *Category (select whichever is applicable)
(ii) *Sub-category (select whichever is applicable)
(iii) If others, please specify
(b) Section 25 licence number
3. *Whether the company is Having share capital Not having share capital
4. Authorised capital of the company (in Rs.)
5. Break up of authorised capital
(a) Number of equity shares
(b) Face value per equity share (in Rs.)
(c) Total amount of equity shares (in Rs.)
(d) Number of preference shares
(e) Face value per preference share (in Rs.)
(f) Total amount of preference shares (in Rs.)
6. Enter the maximum number of members in case of a company limited by members
7. (a)(i) *Whether promoted by an existing company Yes No
(ii) Corporate identity number (CIN) of promoter company Pre-fill
(iii) Name of promoter company
3
3
XYZ Software Solutions Limited
—
3
3
50 Lakhs
5,00,000
10
Nil
Nil
As 5769161
Company limited by shares
Indian Non-Government company
(iv) Name of the person signing on behalf of promoter company
(v) Designation of the person signing on behalf of promoter company
Details of proposed directors - Please file Form 32 giving all the details of the directors of the
proposed company simultaneously
(b) *Enter the number of subscribers
Particulars of subscribers
(i)
*Name
* Father’s name Husband’s name
*Nationality
If already a director or promoter of a company(s), specify CIN of such company(s).
Director Promoter CIN
Income-tax permanent account number (PAN)
*Date of birth (DD/MM/YYYY)
*Occupation
Voter identity card number Passport number
Others (specify)
Permanent residential address
*Address Line I
Line II
*City
*State *Pin code
*Country
Phone Fax
e-mail ID
Whether present residential address is same as the permanent residential address Yes
No
Present residential address
*Address Line I
Line II
7
Mr. X
Mr. R
Indian
3
3
26-10-1958 AKPFX4376K
Business
A2071857
57 Gokul Avenue
New Colony AVM Nagar
Chennai
Tamil Nadu 600043
India
3
57 Gokul Avenue
New Colony AVM Nagar
-
-
U 15125 TN 2001 PLC 475411
U 15121 TN 2003 PLC 584005
3
*City
*State *Pin code
*Country
Phone Fax
(ii)
*Name
* Father’s name Husband’s name
*Nationality
If already a director or promoter of a company(s), specify CIN of such company(s).
Director Promoter CIN
*Date of birth (DD/MM/YYYY) Income-tax PAN
*Occupation
Voter identity card number Passport number
Others (specify)
Permanent residential address
*Address Line I
Line II
*City
*State *Pin code
*Country
Phone Fax
e-mail ID
Whether present residential address is same as the permanent residential address Yes
No
Present residential address
*Address Line I
Line II
*City
*State *Pin code
Chennai
Tamil Nadu 600043
India
Mr. Y
Mr. M
Indian
6/8/1959 APRKY1013P
Consultant
1874675
100 New Colony
Chrompet
Chennai
Tamil Nadu 600031
India
3
100 New Colony
Chrompet
Chennai
Tamil Nadu 600031
3
*Country
Phone Fax
(iii)
Name
Father’s name Husband’s name
Nationality
If already a director or promoter of a company(s), specify CIN of such company(s).
Director Promoter CIN
Date of birth (DD/MM/YYYY) Income-tax PAN
Occupation
Voter identity card number Passport number
Others (specify)
Permanent residential address
Address Line I
Line II
City
State Pin code
Country
Phone Fax
e-mail ID
Whether present residential address is same as the permanent residential address Yes
No
Present residential address
Address Line I
Line II
City
State Pin code
Country
Phone Fax
22 Rajaji Nagar
Parry Corner, Broadway
Chennai
Tamil Nadu 600074
India
Mrs. S
Mr. D
Indian
3
3 U 15125 TN 2005 PTC 555542
1/1/1959 ABCDS7143R
Business
244, Rose Towers
Mount Road
Chennai
Tamil Nadu 600017
India
3
(iv)
Name
Father’s name Husband’s name
Nationality
If already a director or promoter of a company(s), specify CIN of such company(s).
Director Promoter CIN
Date of birth (DD/MM/YYYY) Income-tax PAN
Occupation
Voter identity card number Passport number
Others (specify)
Permanent residential address
Address Line I
Line II
City
State Pin code
Country
Phone Fax
e-mail ID
Whether present residential address is same as the permanent residential address Yes
No
Present residential address
Address Line I
Line II
City
State Pin code
Country
Phone Fax
244 Rose Towers
Mount Road
Chennai
Tamil Nadu 600017
India
Business
A1745381
Mr. Z
Mr. U
Indian
3
17/4/1966 APRMZ1114D
77 Rose Avenue
Chembur
Mumbai
Maharashtra 417073
India
3
(v)
Name
Father’s name Husband’s name
Nationality
If already a director or promoter of a company(s), specify CIN of such company(s).
Director Promoter CIN
Date of birth (DD/MM/YYYY) Income-tax PAN
Occupation
Voter identity card number Passport number
Others (specify)
Permanent residential address
Address Line I
Line II
City
State Pin code
Country
Phone Fax
e-mail ID
Whether present residential address is same as the permanent residential address Yes
No
Present residential address
Address Line I
Line II
City
State Pin code
Country
Phone Fax
3
Mr. P
Mr. K
3 U 25000 TN 2000 PLC 400000
22/2/1974 AFRUP2473R
Business
3
55 Century Gardens
Chetpet
Chennai
Tamil Nadu 600141
India
55 Century Gardens
Chetpet
Chennai
Tamil Nadu 600141
India
(vi)
Name
Father’s name Husband’s name
Nationality
If already a director or promoter of a company(s), specify CIN of such company(s).
Director Promoter CIN
Date of birth (DD/MM/YYYY) Income-tax PAN
Occupation
Voter identity card number Passport number
Others (specify)
Permanent residential address
Address Line I
Line II
City
State Pin code
Country
Phone Fax
e-mail ID
Whether present residential address is same as the permanent residential address Yes
No
Present residential address
Address Line I
Line II
City
State Pin code
Country
Phone Fax
3
Mr. K
Mr. L
United States of America
16/7/1965
Software Engineer
S7434766
5018 Casino Towers
New York
041747
United States of America
3
5018 Casino Towers
New York
041747
USA
(vii)
Name
Father’s name Husband’s name
Nationality
If already a director or promoter of a company(s), specify CIN of such company(s).
Director Promoter CIN
Date of birth (DD/MM/YYYY) Income-tax PAN
Occupation
Voter identity card number Passport number
Others (specify)
Permanent residential address
Address Line I
Line II
City
State Pin code
Country
Phone Fax
e-mail ID
Whether present residential address is same as the permanent residential address Yes
No
Present residential address
Address Line I
Line II
City
State Pin code
Country
Phone Fax
8. Memorandum of association and Articles of association are submitted herewith.
Mr. E
3 Mr. F
8/9/1957 ABCDE1117F
Company Executive
B1746173
1/15 New Street
Golden Rock
Trichy
Tamil nadu 621543
India
3
42 Ram Colony
T Nagar
Chennai
Tamil Nadu 600134
India
Declaration
*I,
Son Daughter Wife of*
do solemnly as under :
(i) *That I am
n An advocate of the Supreme Court or a High Court who is engaged in the formation
of the company.
n An attorney or pleader entitled to appear before a High Court who is engaged in the
formation of the company.
n A Company Secretary (in whole-time practice) in India who is engaged in the
formation of the company.
n A Chartered Accountant (in whole-time practice) in India who is engaged in the
formation of the company.
n A person named in the articles as a director, manager or secretary of the company.
(ii) And I, further declare that the particulars given above are true to the best of my knowledge
and belief;
(iii) Forms 18 and 32 are also being filed simultaneously;
(iv) I further confirm that I am duly authorised to submit this application; and that all the
particulars mentioned above are as provided in the articles of association as subscribed by
the subscribers of the company;
(v) That all the requirements of the Companies Act, 1956 and rules thereunder in respect of all
the matters precedent in the registration of the company and incidental thereto have been
complied with and I make this solemn declaration conscientiously believing the same to be
true.
Attachments:
List of attachments
1. Memorandum of association Attach
2. Articles of association Attach
3. Annexure containing details of subscribers Attach
4. Optional attachment(s) - if any Attach
Remove attachment
To be digitally signed by
A person named in the articles as a director or manager or secretary of the company
or
An advocate or attorney or pleader or company secretary or chartered accountant
(in whole-time practice)
Modify Check Form Prescrutiny Submit
For office use only
This e-Form is hereby registered
Digital signature of the authorising officer Submit to BO
Mr. X
3 Mr. R
3
3
3
MCA’s Instructions for filling of e-Form 1
Keep following instructions in view :
S. No. Detailed Instructions
Note : Instructions are not provided for the fields which are self-explanatory
Refer the relevant provisions of the Companies Act, 1956 and rules made
thereunder with respect to the matter dealt in the eform
1. (a) Select option for the proposed Company; whether ‘New company’ or ‘Part IX
company’ or ‘Producer company’.
Details for ‘Part IX company’ are given in section 565 and for ‘Producer
company’ are given in sections 581A to 581ZT of the Companies Act, 1956.
You may find the Companies Act, 1956 on the portal www.mca.gov.in
(b) Enter “eform 1A” reference number, i.e. ‘Service Request Number of eform
1A’, filed for name approval.
(c), (d) Click the “Pre-fill” button
System will automatically display the name of the company and status
(Private or Public) as per eform 1A.
2. (b) For incorporation of a company licensed under section 25 of the Companies
Act, 1956 obtain a licence from the Regional Director (RD) by filing an
application in eform 24A.
The licence number if received from RD will be displayed based on the above
mentioned eform 1A reference number.
4, 5. Enter the details in case of a company having share capital.
The amount of authorised capital cannot be less than the amount mentioned
in eform 1A.
Following are the other requirements with respect to authorised capital (Not
applicable in case of a company licensed under section 25 of the Companies
Act, 1956)
Rs. 1,00,000 or more in case of a Private company
Rs. 5,00,000 or more in case of a Public company
7. (a) In case an Indian company is the promoter, enter the Corporate Identity
Number (CIN). Click the Pre-fill button and Name of the promoter company
will be displayed. In case a Foreign company is the promoter, enter the Name
of the promoter company.
Enter Name and Designation of the person authorised to sign on behalf of the
promoter company.
(b) Minimum number of subscribers should be two in case of a private company
and seven in case of Public company.
In case the number of subscribers is more than seven, provide the details of
the other subscribers as an attachment namely ‘Annexure containing details
of subscribers’.
(c) Particulars of subscribers:
Enter the details of the subscribers.
If ‘Yes’ is selected in the field ‘Whether present residential address is same as
the permanent residential address’, the present residential address will be
displayed same as the permanent residential address otherwise enter the
present residential address
S. No. Detailed Instructions
Attachments n Memorandum of Association (MoA) and Articles of Association (AoA) of
the company (Not required for a company licensed under section 25 as
these are already filed with Regional Director application eform—eform
24A)
n Annexure containing details of subscribers (Optional)
n Any other information can be provided as an optional attachment.
Copy of Memorandum of Association (MoA) and Articles of Association (AoA)
after stamping and physically signed by all the subscribers should be
delivered to the RoC office where company is to be registered.
You can find the addresses of all the RoC offices on the portal www.mca.gov.in
Signature The eform should be digitally signed by the following:
n Person named in the articles as a director or manager or secretary of the
company duly authorised by the promoters
OR
n The person giving declaration as professional i.e. advocate or attorney or
pleader or company secretary or chartered accountant (in whole-time
practice) engaged in the formation of the company duly authorised by the
promoters
Notes:
1. eform 18 and eform 32 are to be filed simultaneously.
2. The original duly filled in and signed eform 1 on stamp paper are required to be sent to
concerned RoC Office simultaneously, failing which the filing will not be considered and
legal action will be taken.
3. The original stamped Memorandum of Association and Articles of Association are required
to be sent to concerned RoC Office simultaneously, failing which the filing will not be
considered and legal action will be taken.
4. See also MCA’s Common Instruction Kit. (See Appendix 3)
ANNEX 2.7
(Refer Para 2.10-4)
POWER OF ATTORNEY
We, the subscribers to the Memorandum and Articles of Association of.........................
Limited/private limited, do hereby appoint Mr. ........, as our Attorney to submit, sign and
present all the required documents for incorporation of the company and to carry out
such corrections as may be required by the Registrar of Companies.
Signature of subscribers
Note : The certificate of incorporation shall be sent only by post.
ANNEX 2.8
(Refer Para 2.11)
e-FORM NO. 32
Particulars of appointment of managing director, directors, manager and secretary
and the changes among them or consent of candidate to act as a managing director
or director or manager or secretary of a company and/or undertaking to
take and pay for qualification shares
[Pursuant to sections 303(2), 264(2) or 266(1)(a) and 266(1)(b)(iii) of
the Companies Act, 1956]
Note - All fields marked in * are to be mandatorily filled.
1. *This form is for New company Existing company
2. (a) *Corporate identity number (CIN) of Pre-fill
company or Form 1A reference number
(b) Global location number (GLN) of company
3. (a) Name of the company
(b) Address of the registered
office of the company
4. *Number of managing (Enter here the total number of managing director, directors,
director, director(s), manager and secretary for which the form needs to be filed.
manager, secretary If the number is more than three, use the Form 32 Addendum
for filing the particulars of the other managing director,
director(s), manager, secretary)
PARTICULARS OF MANAGING DIRECTOR OR DIRECTOR(S) OR MANAGER OR SECRETARY - I
PART I
*Director identification number (DIN) or income-tax permanent account number (PAN)
*Name
* Appointment Cessation Change in designation of director
Attach photograph
* Father’s name Husband’s name
*Nationality *Designation
DIN of the director to whom the appointee is alternate
Name of the director to whom the
appointee is alternate
Name of the company or institution whose
nominee the appointee is
*Date of birth (DD/MM/YYYY) *Date of appointment
(DD/MM/YYYY)
XYZ Software Solutions Limited
57 Software Complex
New Tech Village
Chennai - 600 174
3
Mr. X
Mr. R
Indian Managing Director
—
—
—
from the date of
26/10/1958 incorporation
A05769161
U 15121 TN 2003 PTC 58400
00015417
3
3
3
Income-tax permanent account number (PAN)
Voter’s identity card number Passport number
Others (specify)
*Permanent residential address Line I
Line II
*City *State
*Country *Pin code
Phone Fax
e-mail ID
*Whether present residential address is same as the permanent residential address
Yes No
Present residential address Line I
Line II
City State
Country Pin code
Phone Fax
Interest in other entities
*Directorship in other companies
If yes, Yes No
(1) CIN of company
Name of the company
Designation
(2) CIN of company
Name of the company
Designation
(3) CIN of company
Name of the company
Designation
(4) CIN of company
Name of the company
Designation
(5) CIN of company
Name of the company
AKPFX4376K
A2071857
57 Gokul Avenue
Tamil Nadu
India 600 043
Chennai
New Colony Nagar
3
3
57 Gokul Avenue
India
Chennai
New Colony Nagar
Tamil Nadu
600 043
Designation
(6) CIN of company
Name of the company
Designation
(7) CIN of company
Name of the company
Designation
(8) CIN of company
Name of the company
Designation
(9) CIN of company
Name of the company
Designation
(10) CIN of company
Name of the company
Designation
(11) CIN of company
Name of the company
Designation
(12) CIN of company
Name of the company
Designation
(13) CIN of company
Name of the company
Designation
(14) CIN of company
Name of the company
Designation
(15) CIN of company Pre-fill all
Name of the company
Designation
*Partnership held in partnership firm
Yes No
If yes,
Name of partnership firm
Address Line I
Line II
City State
Country Pin code
*Proprietorship held in proprietorship firm
Yes No
If yes,
Name of sole proprietorship firm
Address Line I
Line II
City State
Country Pin code
PART II
Hereby confirmed that the above mentioned Director Manager Secretary
Managing director is not associated with the company with effect from
(DD/MM/YYYY) due to
PARTICULARS OF MANAGING DIRECTOR OR DIRECTOR(S) OR MANAGER OR SECRETARY - II
PART I
DIN or income-tax PAN
Name Attach photograph
Appointment Cessation Change in designation of director
Father’s name Husband’s name
Nationality Designation
DIN of the director to whom the appointee is alternate
Name of the director to whom the
appointee is alternate
Name of the company or institution whose
nominee the appointee is
Date of birth (DD/MM/YYYY)
Date of appointment (DD/MM/YYYY)
XYZ Computers
57 Gokul Avenue
New Colony Nagar
Tamil Nadu
India
Chennai
3
3
3
Mr. T
Mr. V
Indian Director
—
—
—
from the date of
incorporation
01/01/1961
3
00085641
Income-tax PAN
Voter’s identity card number Passport number
Others (specify)
Permanent residential address Line I
Line II
City State
Country Pin code
Phone Fax
e-mail ID
Whether present residential address is same as the permanent residential address
Yes No
Present residential address Line I
Line II
City State
Country Pin code
Phone Fax
Interest in other entities
Directorship in other companies
If yes, Yes No
(1) CIN of company
Name of the company
Designation
(2) CIN of company
Name of the company
Designation
(3) CIN of company
Name of the company
Designation
(4) CIN of company
Name of the company
Designation
(5) CIN of company
Name of the company
Designation
AAKPV4500P
88, New Avenue
Chetpet
Chennai
India
Tamil Nadu
600 018
3
3
88, New Avenue
Chetpet
Chennai
India
Tamil Nadu
600 018
(6) CIN of company
Name of the company
Designation
(7) CIN of company
Name of the company
Designation
(8) CIN of Company
Name of the Company
Designation
(9) CIN of company
Name of the company
Designation
(10) CIN of company
Name of the company
Designation
(11) CIN of company
Name of the company
Designation
(12) CIN of company
Name of the company
Designation
(13) CIN of company
Name of the company
Designation
(14) CIN of company
Name of the company
Designation
(15) CIN of company Pre-fill all
Name of the company
Designation
Partnership held in partnership firm
Yes No
If yes,
Name of partnership firm
Address Line I
Line II
City State
Country Pin code
Proprietorship held in proprietorship firm
Yes No
If yes,
Name of sole proprietorship firm
Address Line I
Line II
City State
Country Pin code
PART II
Hereby confirmed that the above mentioned Director Manager Secretary
Managing director is not associated with the company with effect from
(DD/MM/YYYY) due to
PARTICULARS OF MANAGING DIRECTOR OR DIRECTOR(S) OR MANAGER OR SECRETARY - III
PART I
DIN or income-tax PAN
Name Attach photograph
Appointment Cessation Change in designation of director
Father’s name Husband’s name
Nationality Designation
DIN of the director to whom the appointee is alternate
Name of the director to whom the
appointee is alternate
Name of the company or institution whose
nominee the appointee is
Date of birth (DD/MM/YYYY)
Date of appointment (DD/MM/YYYY)
3
3
Mr. T
Mr. V
Indian Director
—
—
—
from the date of
incorporation
18/01/1956
00055415
Income-tax PAN
Voter’s identity card number Passport number
Others (specify)
Permanent residential address Line I
Line II
City State
Country Pin code
Phone Fax
e-mail ID
Whether present residential address is same as the permanent residential address
Yes No
Present residential address Line I
Line II
City State
Country Pin code
Phone Fax
Interest in other entities
Directorship in other companies Yes No
If yes,
(1) CIN of company
Name of the company
Designation
(2) CIN of company
Name of the company
Designation
(3) CIN of company
Name of the company
Designation
(4) CIN of company
Name of the company
Designation
(5) CIN of company
Name of the company
Designation
AKSPN1841K
75 Ram Nagar
Saidapet
Chennai
India
Tamil Nadu
600 010
3
75 Ram Nagar
Saidapet
Chennai Tamil Nadu
India 600 010
3
B17645176
XMK Garments Pvt. Ltd.
Director
(6) CIN of company
Name of the company
Designation
(7) CIN of company
Name of the company
Designation
(8) CIN of company
Name of the company
Designation
(9) CIN of company
Name of the company
Designation
(10) CIN of company
Name of the company
Designation
(11) CIN of company
Name of the company
Designation
(12) CIN of company
Name of the company
Designation
(13) CIN of company
Name of the company
Designation
(14) CIN of company
Name of the company
Designation
(15) CIN of company Pre-fill all
Name of the company
Designation
3
3
3
3
3
Partnership held in partnership firm
Yes No
If yes,
Name of partnership firm
Address Line I
Line II
City State
Country Pin code
Proprietorship held in proprietorship firm
Yes No
If yes,
Name of sole proprietorship firm
Address Line I
Line II
City State
Country Pin code
PART II
Hereby confirmed that the above mentioned Director Manager Secretary
Managing director is not associated with the company with effect from
(DD/MM/YYYY) due to
Verification
1. *I confirm that the information given in Parts I and II above is true to the best of my
knowledge and belief.
2. It is also hereby confirmed that the consent of the appointee managing director, director(s),
manager or secretary has been filed as an attachment to this e-Form.
Attachments:
1. Evidence of payment of stamp duty where qualification shares is involved Attach
(This will be mandatory only if the director giving consent agrees to pay
for at least one share)
2. Consent(s) of the appointee managing director, director(s), manager or Attach
secretary
3. Declaration regarding qualification shares Attach
4. Evidence of cessation Attach
5. Optional attachment(s), if any Attach
3
3
3
List of attachments
Remove attachment
Declaration
To the best of my knowledge and belief, the information given in this form and its attachments is
correct and complete.
I have been authorised by the board of directors’ resolution dated
(DD/MM/YYYY) to sign and submit this form.
I am authorised to sign and submit this form.
To be digitally signed by
Managing director or director or manager or secretary of the company
Certificate
It is hereby certified that I have verified the above particulars and found them to be true and
correct.
Chartered accountant or cost accountant or company secretary (in whole-time practice)
Modify Check Form Pre-scrutiny Submit
For office use only
This e-Form is hereby registered
Digital signature of the authorising officer Submit to BO
MCA’s Instructions for filling of e-Form 32
Keep following instructions in view.
S. No. Detailed Instruction
Note : Instructions are not provided for the fields which are self-explanatory
Refer the relevant provisions of the Companies Act, 1956 and rules made
thereunder with respect to the matter dealt in this eform
2. (a) In case of an existing company, enter ‘Corporate identity number’ (CIN).
n You may find CIN by entering existing registration number of the
company in the ‘Find CIN/GLN’ service at the portal www.mca.gov.in
In case of a new company, enter ‘eform 1A reference number’, i.e. ‘Service
Request Number of eform 1A’, filed for name approval.
3. (a), (b) Click the “Pre-fill” button.
In case of an existing company, system will automatically display the name
and address of the registered office of the company.
In case of a new company, system will automatically display the name of the
company. Address field will be disabled and is not required to be filled.
4. Enter the total number of persons for whom this eform needs to be filed.
Three persons’ details can be filed through this eform. If the total number is
more than three, then file eform 32 Addendum for the details of the other
persons.
Part II is applicable only in case of cessation.
Directorship in other companies, Partnership held in partnership firm and
Proprietorship held in proprietorship firm are not applicable in case of
cessation.
Part I n Enter the particulars of the person
n Director identification number (DIN) in case of a director or income-tax
permanent account number (PAN) in case of a secretary or a manager.
n In case of a new company, only director details can be entered. For filing
particulars of a secretary or a manager, file through a separate eform 32
after CIN has been allotted to the company.
n Select whether the person is being appointed or is ceasing to be associated
with the company or there is change in designation.
n Change in designation is applicable only in case of change within the
various designations of a director.
n Select the designation of the person. In case of cessation, select the same
designation as at the time of appointment or change in designation.
n In case of appointment of an alternate director, enter the DIN and name
of director to whom the appointee is alternate.
n In case of appointment of a nominee director, enter the name of the
company or institution whose nominee the appointee is.
n Age of the appointee cannot be less than eighteen years.
n Income-tax PAN field is not required to be filled again in case of a
secretary or a manager.
n If ‘Yes’ is selected in the field ‘Whether present residential address is same
as the permanent residential address’, the present residential address will
be displayed same as the permanent residential address otherwise enter
the present residential address
n Enter details if holding directorship in other companies.
n Enter details if holding partnership in any partnership firm
n Enter details if proprietor of any proprietorship firm.
Part-II Part II is applicable in case of cessation only.
Select the designation of the person whose details has been given in the
eform, enter the date of cessation and select the reason of cessation from the
drop-down list.
Verification Point 1 is mandatory to be marked.
Point 2 is required to be marked in case of appointment only.
S. No. Detailed Instruction
S. No. Detailed Instruction
Attachments n Photograph of the persons appointed is a mandatory attachment.
n Evidence of payment of stamp duty is mandatory in case qualification
shares have been taken. The text of the declaration should be as follows—
‘I,.............. (Name of the appointee), having consented to act as a director of
the company.............. (Name of the company), also hereby undertake to
take from the said company and pay for.............. shares of Rs. .............. each,
being the number/value of the shares prescribed as the qualification
shares for the office of director of the said company.’
n In case of appointment, consent letter of appointee is required to be
attached.
n The text of the declaration (in case the appointee is a director or managing
director) should be as follows : ‘I, the undersigned, having consented to act
as a managing director/director of the company .............. (Name of the
company), pursuant to section 264(2)/266(1)(a) of the Companies Act,
1956 and certify that I have not been disqualified to act as a director under
section 267 and/or 274 of the Companies Act, 1956.’
n The text of the declaration (in case the appointee is a manager or
secretary) should be as follows : ‘I, the undersigned, having consented to
act as a managing manager/secretary of the company.............. (Name of
the company) and certify that I have not been disqualified to act as such.’
n In case cessation is due to resignation or disqualification or removal,
attach the supporting evidence.
n Any other information can be provided as an optional attachment.
Declaration In case of an existing company, select the first check box and enter the date
of board resolution authorising the signatory to sign and submit the eform.
In case of a new company, select the second check box.
Digital In case of an existing company the eform should be digitally signed by a
signature managing director or director or manager or secretary of the company duly
authorised by the board of directors.
In case of a new company the eform should be digitally signed by a managing
director or director of the company whose name has been given in the
articles of association of the company and is duly authorised by the promoters.
Certificate The eform should be certified by a chartered accountant or cost accountant
or company secretary (in whole-time practice) by digitally signing the eform.
Note 1. The original attachment relating to qualification shares duly filled in and signed on stamp
paper are required to be sent to the concerned RoC Office simultaneously, failing which the filing
will not be considered and legal action will be taken.
2. See also MCA’s Common Instruction Kit. (See Appendix 3)
ANNEX 2.9
(Refer Para 2.11-5)
DIRECTOR’S CONSENT LETTER FOR HIS APPOINTMENT AS DIRECTOR
[TO BE OBTAINED FROM EACH DIRECTOR/MANAGING DIRECTOR]
I, the undersigned, having consented to act as a managing director/director of
_________________ (Name of the Company), hereby certify that I have not been disqualified
to act as a director under section 267 and/or 274 of the Companies Act, 1956.
57 Software Complex
New Tech Village
Chennai 1
Chennai 1
Tamil Nadu
India
600174
3
3
ANNEX 2.10
(Refer Para 2.12)
e-FORM NO. 18
Notice of situation or change of situation of registered office
[Pursuant to section 146 of the Companies Act, 1956]
Note - All fields marked in * are to be mandatorily filled.
1. *This form is for New company Existing company
2. (a) *Corporate identity number (CIN) of company or Form 1A
reference number
(b) Global location number (GLN) of company Pre-fill
3. (a) Name of the company
(b) Address of the registered
office of the company
4. Notice is hereby given that
(a) The address of the registered office of the company with effect from
(DD/MM/YYYY) is
The date of incorporation of the company is
*Address Line I
Line II
*City
*District
*State
*Country
*Pin code
(b) The full address of the police station under whose jurisdiction the registered office of the
company is situated
*Name
*Address Line I
Line II
*City
*State
*Pin code
57 Software Complex
New Tech Village
Chennai - 600 174
XYZ Software Solutions Limited
K-6 Police Station
New Tech Village Police Station
Chennai 1
Tamil Nadu
600174
A05769161
3
3
3
Attachments
1. Optional attachment(s), if any Attach List of attachments
Remove attachment
Declaration
To the best of my knowledge and belief, the information given in this form and its attachments is
correct and complete.
I have been authorised by the board of directors’ resolution dated*
(DD/MM/YYYY) to sign and submit this form.
I am authorised to sign and submit this form.
To be digitally signed by
Managing director or director or manager or secretary of the company
Certificate
It is hereby certified that I have verified the above particulars from the books of account and
records of M/s.
and found them to be true and correct.
Chartered accountant or cost accountant or company secretary (in whole-time practice)
Modify Check Form Prescrutiny Submit
For office use only
This e-Form is hereby registered
Digital signature of the authorising officer Submit to BO
MCA’s Instructions for filling of e-Form 18
Keep following instructions in view :
S. No. Detailed Instructions
Note : Instructions are not provided for the fields which are self-explanatory
Refer the relevant provisions of the Companies Act, 1956 and rules made
thereunder with respect to the matter dealt in this eform
2. (a) Enter eform 1A reference number, i.e. ‘Service Request Number of e-form
1A’, filed for name approval
3. (a), (b) Click the “Pre-fill” button.
XYZ Software Solutions Limited
System will automatically display the name of the company.
Address field will be disabled and is not required to be filled.
4. (a) The registered office address of the company will always be from the date of
incorporation.
Enter the details of the address of the registered office of the company.
(b) Enter the details of the address of the police station under whose jurisdiction
the registered office of the company is situated.
Attachments No mandatory attachment is required.
Any other information can be provided as an optional attachment.
Declaration Select the second check box.
Digital The eform should be digitally signed by the managing director or director or
signature manager or secretary whose name has been given in the articles of association
of the company and is duly authorised by the promoters.
Certificate The eform should be certified by a chartered accountant or cost accountant
or company secretary (in whole-time practice) by digitally signing the eform.
IN CASE OF AN EXISTING COMPANY
S. No. Detailed Instructions
Refer the relevant provisions of the Companies Act, 1956 and rules made
thereunder with respect to the matter dealt in this eform
2. (a) Enter Corporate Identity Number (CIN) of the company
n You may find CIN by entering existing registration number of the
company in the ‘Find CIN/GLN’ service at the portal www.mca.gov.in
3. (a), (b) Click the “Pre-fill” button.
System will automatically display the name and address of the registered
office of the company.
4. (a) Enter the date from which the registered office of the company has changed.
Enter the details of address of the changed registered office of the company.
(b) Enter the details of the address of the police station under whose jurisdiction
the changed registered office of the company is situated.
Attachments Copy of the board resolution in case the company’s registered office is shifted
within the local limits of the city or town or village in which it was earlier
situated is to be enclosed
Copy of the special resolution in case the company’s registered office is
shifted outside the local limits of the city or town or village in which it was
earlier situated is to be enclosed.
Any other information can be provided as an optional attachment.
Declaration Select the first check box and enter the date of board resolution authorising
the signatory to sign and submit the eform.
Digital The eform should be digitally signed by the managing director or director or
signature manager or secretary of the company duly authorised by the board of
directors.
Certificate The eform should be certified by a chartered accountant or cost accountant
or company secretary (in whole-time practice) by digitally signing the eform.
Note : See also MCA’s Common Instruction Kit.
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