Clarification on GST Credit Note Rejection and Return Adjustment

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Accounts Officer & In charge
3308 Points Joined August 2014

We need your guidance regarding a situation where credit notes issued by us have been rejected by the recipients in the new GST Invoice Matching System (IMS). As a result, we have repaid the GST amount related to those credit notes.

We seek your advice on the following points:

  1. How should this be correctly reflected in the upcoming GSTR-3B return?

  2. Do we need to reverse the adjustment made earlier for the credit notes or simply add back the tax liability?

  3. Is there a provision to rectify or delete the credit notes in GSTR-1, or should they be retained as originally filed?

  4. Are there any additional compliance or reporting steps we must follow in such cases?

Your expert opinion will help us ensure accurate reporting and compliance.

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On 09 May 2025 at 10:16 Report
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Master in Accounts & high court Advocate
9434 Points Joined December 2011

When credit notes are rejected by the recipient in the GST Invoice Matching System (IMS), and you've repaid the GST amount, here's how to handle it: Reflection in GSTR-3B -

*Add Back Tax Liability*: You'll need to add back the tax liability in your GSTR-3B return, as the credit notes were rejected and you've repaid the GST amount. -

 *Table 4 Adjustment*: You can make the necessary adjustments in Table 4 of GSTR-3B, which deals with additions or reductions in output tax liability. Rectification of Credit Notes -

*Retain Original Filing*: You can't delete the credit notes in GSTR-1 once filed. However, you can issue a further credit note or debit note to nullify the effect of the original credit note, if required. Compliance and Reporting -

 *Documentation*: Maintain proper documentation, including communication with the recipient, payment receipts, and any subsequent adjustments made. -

*GSTR-1 Filing*: Ensure that your GSTR-1 filing accurately reflects the transactions, including any subsequent adjustments or rectifications. Additional Considerations -

*Interest and Penalties*: If you've paid interest or penalties on the GST amount repaid, you may need to claim these as separate expenses or adjustments. -

*Consult a GST Expert*: To ensure accurate compliance and reporting, consider consulting a GST expert or a chartered accountant. By following these guidelines, you can ensure accurate reporting and compliance with GST regulations.

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On 10 May 2025 at 16:18


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