Appointing a Representative u/s 187

Hello,

Those 2 foreign companies need to pass a board resolution separately at their board meeting to appoint someone as their representative to attend the AGM of your private company.

Such representative is required to submit the certified true copy of the resolution above to you before attending the AGM of your private company.

Best Regards

Just pass a board resoluion in both the members foreign company's board meeting before the date of General meeting and the person would be authorised to attend such General Meeting on behalf of the company by presenting certified copy of the resolution...

Sample Resolution:-

“RESOLVED THAT pursuant to the provisions of SEction 187 of the Companies Act, 1956 Shri ........................................, .................... be and is hereby authorised to represent the Company in the Annual General Meeting of the M/s.............................................................scheduled to be held on .......................................................”

SAMPLE BOARD RESOLUTION

AUTHORISATION TO REPRESENT THE COMPANY IN GENERAL MEETING OF INVESTEE COMPANIES

The Chairman informed the Board about the need to nominate Company Representative to attend and vote on behalf of the company, in the General Meetings of other Companies in which the Company may be having investments from time to time. Hence, the following resolution was passed unanimously by the board in this connection:

"RESOLVED THAT pursuant to Section 187 of the Companies Act, 1956, Mr. Rahul Gupta or Mr. Sanjay Garg be and are hereby authorised as the representatives of the Company to attend, vote and appoint proxy(ies) at   the Annual General Meeting/Extra Ordinary General Meeting to be held from time to time of different Companies in which the Company may be having investment."

Thanks for such a prompt reply

It was very helpful

Regards

Further to the Inital question,

Does this representation needs to be mentioned in the minutes of the AGM or board meeting.

Eg:- We have recieved a certified copy of resolution of "X" company and we hereby accept Mr A as the representative of the aforesaid company X,

Is there any such requirement

NO NEED....AS IT IS A REGULAR AUTHORISATION....AND NOT A SUBJECT MATTER OF BOARD MEETING.

Thankyou Sir

Dear Experts,

Pls clarify, as our members are foreign listed companies they are not agrreing to give BR.

IS Borad Resolution is coumplusorry or authorisation letter is enough?

Can any one provide me the format of letter regarding to nominate reprensentative of Corporation for attending Genrel Meeting of the Company. 

Thanks in advance.