AA-13-Trainee/Internee Appointment Letter/Form

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Accounts Officer

717 Points Joined March 2023

Dear Respected members,

i need a format of appointment form for trainees/internees.

I also searched it on internet but not found better format.

Actually we are going to hire some Internees/trainees for the 1st time that is why I need it.

Further, someone told me that this form will keep with us in our record after filing information by trainees/internees because of safety reasons so that they can't misuse it against us but we have to issue them a certificate after completion of their training. Please let me know; is this practice being followed in corporate sectors.

Replies (4)

CA Rakesh Ishi

Working at Private Company

8637 Points Joined December 2011

On company letter head if available

Appointment Form for Trainees/Internees

Name of Trainee/Internee: ___________________________

Contact Details:
Phone Number: ______________
Email Address: ______________
Permanent Address: ______________
Emergency Contact Details: ______________

Course/Program: ___________________________

Duration of Training/Internship: ___________________________

Start Date: ___________________________
End Date: ___________________________

Reporting Manager: ___________________________

Job Descripttion: ___________________________

Stipend/Compensation: ___________________________

I hereby accept the offer of training/internship at [company name] and agree to comply with all the rules and regulations of the organization.

Date: ___________________________
Signature: ___________________________

Note: Please attach the following documents with the appointment form:
1. Resume/CV
2. Educational certificates
3. Identification proof (copy of ID card)

Regarding your query about keeping the form in records, it is a standard practice in most corporate sectors to keep records of employee/ trainee data to ensure safety and prevent misuse.

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Accounts Officer

717 Points Joined March 2023

Dear Rakesh,

Thanks a lot to share required format.

Further, also thanks for your response against query about keeping filled form in record, please let me know; should we give copy of said filled form to trainee/internee or it will only be with us after filling by trainee/internee ?

Furthermore, please also let me know; should we handover this form to trainee/internee for filling or should it be filled by us according to provided information by trainee/employee ?

CA Rakesh Ishi

Working at Private Company

8637 Points Joined December 2011

Yes, keep 2 copy of the form if possible or make photo copies and to be filled by trainee and verify the information by authorities.

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Accounts Officer

717 Points Joined March 2023

Dear Rakesh,

Thanks for your reply.

Actually, i wanted to know that should we give this form to trainee/internee same like we give appointment letter to employees for prove that they are employee in our organization ? or we should keep this form after filling the details by them in our record only and shouldn't give its filled copy to internee/or trainee because they don't have a status of employee.