JAYALAKSHMI RAMASAMY's Profile

JAYALAKSHMI RAMASAMY

41

Mumbai

M.Com

Presently working as “Consultant” with Mahalasa Constructions Pvt. Limited (a group Company of Unity Infraprojects Limited) from March, 2015 till date handling the secretarial matters under the Companies Act, 2013. Company : Unity Infraprojects Limited Duration : September 2004 – November 2013 Designation: Officer - Secretarial (Company Secretarial Department) RESPONSIBILITIES HANDLED PERTAINING TO COMPANY SECRETARIAL MATTERS: • Preparation of all types of resolution for Public / Private Limited Companies • Periodical drafting of notice, agenda, and minutes of the meetings for the Board, General, and Committee • Incorporation of group companies (private & public companies) and obtaining Commencement Certificate • Dealt with striking off of name from the Register of Companies maintained by Registrar of Companies under section 560 of Companies Act, 1956 under Easy Exit Scheme 2011. • Compliances as per the Listing Agreement o Filing of Shareholding Pattern & Financial Results with NSE and BSE o Submission of Quarterly Compliance Report with NSE and BSE o Compliance under Clause 47(c) of Listing Agreement o Intimation of Board Meeting to NSE and BSE o Public Anouncement & Corporate Action o Publication of Financial Results, Board Meeting Notice in newspaper • Dealt with SCORES (SEBI) for redressal of investor complaints. • Assisted in conducting Annual General Meeting and Board Meeting. • Assisted in preparation of Annual Report for the Annual General Meeting of the Company • Preparation of director joining and cessation forms. • Preparation of Board Meeting papers, and Annual General Meeting Papers • Preparation of Annual Returns, Register of Charges and satisfaction, Compliance tracker of the Company, letters for appointment of Auditors as per section 224(1B) of the Companies Act 1956 • Assisted for Qualified Institutional Placement • Handled Change in name of the Company, shifting of registered office of the subsidiary Company. • Handled Shifting of registered office of the associate group company within the local limits and state. • Alteration of Memorandum and Articles of Association of the Company. • Maintaining and updating Statutory Registers of Group Companies. • Preparation of Declaration of Directors as per the requirement of Companies Act, 1956. • Liaison with the R&T Agent • Issuing of Share Certificates and Transfer forms. • Obtaining DIN (Director Identification Number) of Group Companies. • Obtaining and renewing the Digital Signatures for the Directors. • Drafting letters and handling the office as well as the secretarial correspondence. OTHER RESPONSIBILITIES: • Assisted in solving various queries raised by the Auditors. • Worked on miscellaneous assignments - issuing Power of Attorneys and letter of authority to officials for various Projects required from time to time. • Liaison for bill payments of various consultants, and other statutory payments etc.. • Interaction with different department. Company: Vector Modular System (I) Pvt. Ltd. Duration: 6 months (February 2004 to August 2004 ) Designation: Secretary • Processing the tender documents for interiors as well as modulars • Coordinating with our principals and our clients for the quotes • Processing the bills and follow up for outstanding payments • Preparing Legal documents, business proposals, sales report, purchase order. • Routine correspondence. Company: Hongkong And Shanghai Banking Corporation, Mumbai Duration: 6 months (October 2001 to January 2002 & May 2003 to August 2003) Designation: Confidential Secretary (Legal Advisor & Cards Manager) • Preparing weekly update for Cards Operations. • Co-ordination with different departments, as well as with various Executives, and Maintaining Executive movements, Travel Arrangements. • Handling Customer Complaints. • Preparing Legal Documents & routine Correspondence. Company: Lupin Limited, Santacruz Duration: 10 months (June 2002 - March 2003) Designation: Secretary • Maintaining Trainee Executive’s Schedule under the SAP Project at various factory locations. • Drafting Sales & Purchase Orders • Coordinating with the Administration Department for the executives travel arrangement and their accommodation. • Routine Correspondences & also through Intranet mailing • Handling Day to Day incidental Expenses. • Preparing Various Vouchers – Cash, Travel, Advance

UNITY INFRAPROJECTS LIMITED

Company Matters

Above Rs.600,000/-

An Inter -CS with 15 years exp working under Head - Legal and Group Company Secretary

14 December 2021