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What date should i enter

15 January 2017

Friends, I receive goods from delhi. When I book the order it usually takes 15 days to get delivered. For suppose if I book an order on 15-01-2017 I will receive it on 29-01-2017. Bill date will be 15-01-2017. What date should I enter in tally under purchase. Either bill date or received date Read more at: /forum/

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12 Replies

srihari (student) (104 Points)
Replied 15 January 2017

hi, surely its received date when you enter in tally.
second way is on
the PO date pass an entry to purchase suspence A/c to party a/c and when goods received enter purchases A/c to purchase suspence A\c

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Jeevan Teja (11 Points)
Replied 15 January 2017

If I enter received date , it will be difficult for me to refer to bill in future as bill contains bill date and tally contains received date. Can you elaborate the second way in detail. What do you mean by purchase suspension account and purchase account

CA Finalist (Student) (192 Points)
Replied 15 January 2017

Hi Jeevan

Why does it takes almost fifteen for goods to travel from Delhi to your place ?

If u book order on 15-01-2017 than u will receive goods on 29-01-2017. on this premise my question is on receipt of order does the seller immediately dispatch goods ? if not how can he raise invoice on 15-01-2017 without delivering goods ?

Obviously you will have enter purchase on 29-01-2017. To keep track on invoice u can write the bill date in reference cell or u can also give appr

CA Finalist (Student) (192 Points)
Replied 15 January 2017

or u can also give appropriate narration

Mukesh Kumar (Accounts Manager) (1466 Points)
Replied 15 January 2017

AGREE WITH ABOVE ,YOU SHOULD BOOK PURCHASE 29.1.17 , BECAUSE YOU HAVE RECEIVE GOODS IN THIS DATE .

srihari (student) (104 Points)
Replied 15 January 2017

in tally change your configuration for date of invoice and supplier number so that if you want to know then we can go to purchase register to have a track of them

Jeevan Teja (11 Points)
Replied 15 January 2017

@ hari,,

Please let me know how to create suspence purchase account.

@ CA Finalist

I stay in a small village in Andhra pradesh. To receive goods from delhi it will take atleast 15 days. It will take time for transport to deliver to my place.

friends

The main question is if I file returns for a bill according to bill date , I need to pay purchase tax for which i have not recived the goods. If I enter recived date it will be difficult for me to track bill as there will be number of orders daily.

As there are many orders for a month, writing bill date in reference cell will be difficult for me track.

please let me know if there is any solution.

Thanks

srihari (student) (104 Points)
Replied 15 January 2017

hi Jeevan, first of all create new ledger account name it as purchase suspense account under suspense.
when ever you raise a p.o. pass an entry mentioning the p.o. date
whenever you received goods then mention receipt date

every month reconcile the suspense ledger, so that the actual amount should match with the raised p.o.

srihari (student) (104 Points)
Replied 15 January 2017

it's not raised p.o it's pending p.o

CA Finalist (Student) (192 Points)
Replied 15 January 2017

U create an excel file.
Enter all the column which are necessary (I.e purchase order number,bill date, bill no.,receipt date etc.) enter all the things manually in the excel it will take 30 minutes of your day or u can also export purchase register from tally to excel to avoid duplication of work and add a column namely bill date and enter the data , do it on daily basis it would not take more than 15 minutes.

I think this can help u in filing monthly return.

At last do reconcile data maintained in excel with tally on monthly basis so as to avoid notice from Sales Tax Department