SOFTWARE FOR ROC MATTERS COMPATIBLE WITH MCA-21

Secretarial Organizer (Self Employed) (52 Points)

07 March 2011  

 

SOFTWARE FOR ROC MATTERS COMPATIBLE WITH MCA-21. (Known as ‘Secretarial Organizer’)

Dear Sir/Madam,

SECRETARIAL ORGANIZER provides One - Stop solution to all your Problems relating to maintenance of Statuary Records of a Company.

SECRETARIAL ORGANIZER is a user friendly software having solution for Registrar of Companies related matters both for Corporate & the Professionals. Introduction of MCA21 by the Ministry of Company Affairs has changed the scenario of company law compliance completely, especially with regard to filing of forms under the Companies Act. "Secretarial Organizer" is the software, which meets the tailor-made requirements of compliance under MCA21 and user-friendly software for corporate and the professionals serving the corporate sector. As per Companies Rules, All companies are required by law to keep their Statuary Register file, all its e- Forms / Annual Returns under the Project of MCA-21 compulsorily online as you are already aware. An endeavor has been made to provide Solution for day-to-day secretarial work on your personal computer.

The Purpose of Secretarial Organizer package is to keep all Information from Incorporation till filing of Annual Return and preparation Of Minutes. The other main concept of this Software is to provide a Facility to Prepare E-Forms of MCA21 and keep the Record’s of the E-Forms as well as update automatically respective relevant Statutory Registers and Annual Return and maintains Complete Data of various Companies at one place. It provides various Reports of Practical use like Company Summary Sheet which provides whole status of company at a glance such as Company Name, Company Registration No, Authorised Capital, Paid up Capital, Increase in Authorised Capital , Change of Registered Office , Appointment and Cessation of Directors, Share Holding Pattern and Shares Transfer during the Period. The main aim of package is to Remove Repetition of Feeding of Information, like Director’s Information, Shareholder’s Information, Auditors information etc. and to Reduce Time to Feed Data at MCA-21 Site.

SECRETARIAL ORGANIZER  software provides solutions starting from incorporation of a company till preparation of Annual Return and maintenance of most of statutory registers automatically such as Share applications and allotment Register, Register of share-certificates, Register of Members, Register of Directors, Register of Directors’ shareholding, Register of Duplicate share certificates, Register of Charges, Register of contracts in which Directors are interested, Disclosure of Interest, Register of Investments, Seal Book, Details of DIN and a host of other required statutory registers. Most of the Registers are up-dated automatically by filling up data at one place only. The Annual Return is prepared automatically. Thus, the main aim of “Secretarial Organizer” is to prepare Annual Return and update statutory registers automatically and to remove repetition process. Minutes Books both of Directors and Shareholders are prepared without much effort through software.

Aside from the basic legal obligation within the Companies Act to maintain the register there are practical benefits such as:-

  • verification of dates
  • corroboration of transactions
  • confirmation of shareholdings
  • confirmation of appointments
  • it may be required by Ministry of Company affairs
  • it could be required as evidence in court
  • it is a safe place to keep minutes of meetings
  • it records changes made to memorandum & articles

Although easy to use, this is actually a fully functional multi-company secretarial system with linked companies and directors, minutes and management data for professional users. So Get productive straight away with the help of this software to guide your work...

SPECIAL FEATURES: ✫ Fully automated Statuary Registers. ✫ Fully automated Annual return & Form20B /AGM. ✫ Maintain complete secretarial data at One Place. ✫ Facility to Export data to e-Form✫ Facility to Import Data From e-Form  âœ« Unlimited companies ✫ Multiple share types are supported ✫  Unlimited personnel ✫ Unlimited transactions. ✫ Creation of Minutes. ✫ Dates and other management reports.✫ Directors, other companies’ directorships fully linked. ✫ Extensive Reports on secretarial procedure and statutory requirements. ✫ Network version available.

FEATURES: ✫ Incorporation of New Company.✫ Creation of an Existing Company ✫ Share Application form. ✫ Share Allotment direct or through Share Application or other than cash ✫ Concept of fully paid-up & Partly Paid-up ✫ Concept of Nominee & Joint Share holder ✫ Share Certificate Generation. ✫Share Certificate Splitting. ✫ Share Certificate Consolidation. ✫ Shares Transfer. ✫ Bonus Share Allotment.✫ Duplicate Share Certificates. Share Buy Back ✫ Share Forfeiture ✫ Conversion of Certificate (Pref.Share & Red. Pref Share) ✫Share under lien ✫Folio Transfer ✫Debenture Application form.✫ Debenture allotments through single and all Application. ✫ Certificate Generation of Debentures.✫ Certificate Splitting of Debentures. ✫ Certificate Consolidation of Debentures. ✫ Transfer of Debentures. ✫ Duplicate Debenture Certificates. ✫ Debentures Redemption/Conversion. ✫ e-Forms from Incorporation to Annual Return ✫ Name P.O.A. ✫ General P.O.A. ✫ Special P.O.A. ✫ Change in Folio Number. ✫ Denomination (Consolidation/Division). ✫ Linking of Shareholders with Directors. ✫ Change in Name of Company, Address of Directors   & Shareholders. ✫Fee Charts ✫Fee Calculator✫ Facility of Backup and Restoration.✫ Facility to Download Updates from Website. ✫ Frequently Asked Questions (FAQ).

E-FORMS : 1A,1AD,1B,1, 2, 5, 8,14,17, 18, 19, 20,20A,20B,21,22,22B, 23, 23AA,23AAA,23AAB,23AAC,23AC,23ACA, 23B, 24AA,25B,25C,32,39,44,61,62,Form DD-C 66, DIN-3,DIN-4

REGISTERS : ✫Share application & Allotments ✫Members  âœ« Probates  âœ« Splitting & Consolidation ✫ Transfer ✫ Director’s Share Holding ✫ Shareholder’s Register ✫ Director’s Register ✫Share under lien ✫Share Certificate ✫ Mortgage & Charges ✫ Balance Sheet ✫ Contracts ✫ Disclosure ✫ Seal Book ✫ Investment ✫ Register U/S 301 ✫ Duplicate Share Certificates ✫ Debenture Application & Allotment ✫ Duplicate Debenture Certificates ✫ Debenture Holders ✫ Debenture Transfer ✫ Duplicate Debenture Certificates.

REPORTS : ✫ Company Summary at Glance✫ Company Master List ✫ MIS Report ✫ Subsidiary Company ✫Director wise Information✫ Details of Directorship in other company concern✫ Director List Of All companies✫ Details of Shareholders. ✫ Distinctive No Wise . ✫ Details of Folio Index(Folio wise Name wise). ✫ Details of Directors.✫ Details of pending applications. ✫ Details of shares with Distinctive Number Wise. ✫ Details of shareholders, ✫ Share splitting, ✫ Share Transfer.✫ Bonus Details ✫ List of Company Masters. ✫ Labels of Directors, Shareholders & Company. ✫ Share Forfeited. ✫partly paid allotment ✫sale bill of transfer✫  share Transfer stamp ✫Group wise Report✫ Details of call money received share transfer receipt ✫Auth. & Paid up capital ✫Details of increase capital ✫Application Money Refund ✫ Form Summary ✫Income Tax Report ✫ Professional’s Details ✫POA for investment ✫Dispatch Report✫ Peer Review report ✫Affidavits for duplicate certificate ✫Indemnity Bond for Duplicate Certificate ✫ Debenture Application

Certificate: ✫✫ Compliance Certificate ✫ Certificates of Director  & Shareholder. ✫ Certificate Printing from Allotment, Consolidation, Splitting. ✫Abstract of Balance Sheet ✫ Capital ✫ Director✫ Net Worth capital ✫ Share Holder

Letter: ✫ Director’s Consent letter & Director’s Resignation letter. ✫share Allotment ✫Transfer✫ Bonus ✫ Call Money Notice ✫Auditor’s letter.  

FEATURES OF SECRETARY (Minutes)

FEATURES: ✫ More than 400 resolutions available in databank with discussion. ✫ User-friendly creation of minutes and notices. ✫ Easy to operate. ✫ Facility to create Agenda head. ✫ Facility to create Minute Numbers. ✫ Facility to copy from existing Minutes. ✫ Certified True copy of Resolutions/Minutes. ✫ Creation of Notice simultaneously with minutes and Vice-Versa. ✫ Availability of Explanatory Statements. ✫ Pre-Defined Minutes available. ✫ First Annual General Meeting ✫ Adoption of Accounts ✫ Enhancement of Authorized Capital ✫ First Board Meeting ✫ Progress Report ✫ Availability of Exemptions and privileges for private company. ✫ Import Data facility from Word or other text files✫ Creation of Predefined Minutes to save time as per your requirement ✫ Facility to disclose Director’s interest. ✫ Attendance Register✫ Backup and Restore facility.

REPORT : ✫ Attendance slip.✫  Shorter Notice (Form 22A) ✫ Postal Ballot Form. ✫ Notice Under section 257 & 274. ✫ Proxy Form. ✫ Compliance Certificate. ✫Generation of Certificate under section 274(1)(G).

We deeply cherish your valued association with us, which will have our best & prompt attention at all times. Contact us for further Clarifications and Order for the Software.

Note: - We also provide data uploading services. All your group companies, subsidiary companies data can be uploaded and Statuary Records can be seen at a glance.

Looking ahead for a long-term relationship with you

Thanking You,

Rahul Singh

+91-9313266613