Postal Ballot query

Hello,

You can send the Postal Ballot forms in ordinary post or an inland letter. There is no any compulsion for sending intimation through registered post.

Thanks & Regards.

Bijoy Momaya

But the Companies (Passing of Resolution by Postal Ballot) Rules, 2001 says that the notices should be sent by only

a) Registered Post acknoweldgement due or

b) Certificate of Postaing (which has been discontinued by the Postal Department from 23.02.2011 onwards).

Kindly suggest.

Companies (Passing of the Resolution by Postal Ballot) Rules, 2001 specified the manner of sending notice as under:-

The Company may issue notices either-

(a) (i) Under Registered Post Acknowledgement Due; or

(ii) Under Certificate of Posting; and

(b) with in advertisement published in a leading english  newspaper and in one vernacular newspaper ciruclating in the state in which the registered office of the company is situated, about having despatched the ballot papers.

I am also facing the same problem as i have not able to get any satisfactory reply from anywhere. Sending Notice through Registered post acknowledgement due involves burden of high expenses on the part of the company. 

Can we say that as Companies (Passing of the Resolution by Postal Ballot ) Rules, 2001 uses the word "May" in manner of sending notice, so its not mandatory on the part of company to adopt only those mode of communication. rather it sould comply the provision of Section 53 of Companies Act, 1956 which speaks about sending notice by ordinary post.

Kindly advise..

Circular date 2nd May, 2011 of Minsitry of corporate affairs allows electronic voting by postal ballot, hence notice via email shall also be valid, please go through this circular this will be relevant.

Circular No. 21/2011

Thanks

Csjyotika

We are aware about that notification. But since sending notice through e-mail is not possible so we can't go through that route.. we have to send physical copies of notice only ..

so now what route of sending notice is available with us...

only regd post or certificate posting , no other option