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Minutes

1154 views 5 replies

CA Mihir Shah

Working with Suresh Surana & Associates

231 Points Posted on 20 January 2010

hey friends,

is there any proforma for writing minutes of private limited company??? if so can u provide me with the same.an the same be maintain in soft copy...

Replies (5)

Ankur Garg

Company Secretary and Compliance Officer

114788 Points Posted on 20 January 2010

Dear Mihir,

You may download the sample Board and General Meeting minutes for different purposes by clicking the link below:

1. Sample Board Meeting Minutes for recording transfer of share

2. Sample Board Meeting Minutes for Approving Annual Accounts

3. Sample Board Meeting Minutes of First Board Meeting

4. Sample Annual General Meeting Minutes

5. Sample EGM Minutes to fill Casual Vacancy of Statutory Auditors

Best Regards

Ankur Garg

Company Secretary and Compliance Officer

114788 Points Posted on 20 January 2010

Yes you can maintain the minutes in soft but only for administrative convenience. For statutory compliance maintenance of minutes in hard copy is mandatory along with proper bounding. This practice is also necessary to maintain legal authencity of minutes as evidence in court proceedings.

Best Regards

CA Mihir Shah

Working with Suresh Surana & Associates

231 Points Posted on 20 January 2010

dear sir,

thank u for sharing the information...

ANIL A MALAVADE

Student

133 Points Posted on 20 January 2010

HI Dear Pls find the attached minutes of the company, as the company is not in existance all the information are for your clarification pupose.

CS Ankur Srivastava

Company Secretary & Compliance Officer

17858 Points Posted on 22 January 2010

Dear Mihir,

There is no set profarma for the minutes of the meeting for any company. However, some matters are required to be mentioned in the minutes as given above in all the draft minutes. You may choose any one of above as per our requirement.

As per your query regarding maintinance of minutes in soft copy. No this is not allowed. For statutory compaliane minutes must be in hard copy and duly signed. Please go through section 193 of The Companie Act, 1956.