Holding AGM

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Shareholder
167 Points Posted on 25 December 2020

We have 5 shareholders in the Delhi registered company. The registered office is in Delhi but nobody operates from there. The three shareholders (holding 99.96%) would like to hold the AGM in Karnal, Haryana. I read that the location of AGM can be changed as per section 166(2).

How do I pass this resolution to change the location of AGM for next year ?  What process we follow.

Can this resolution be passed by holding an EGM or Board meeting this year?

Can this be done by email circulation of resolution?

Do all shareholders need to vote or majority approval to pass is good enough?

Can Proxy be appointed for AGM by any Shareholder?

Any guidance is appreciated so that we can plan this right.

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On 25 December 2020 at 02:54 Report
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Quick Summary
This discussion explores the possibility of holding an Annual General Meeting (AGM) in a location different from the registered office for a Delhi-based company with shareholders in Haryana. The initial query questions the process for passing a resolution to change the AGM venue, considering options like EGMs, board meetings, or email circulation, and whether majority or unanimous consent is required. Further research suggests that under Section 166(2) of India's Companies Act 2013, an AGM must be held at the registered office or within the same city/town/village, even with a special resolution. The discussion also touches upon proxy appointments for AGMs.

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Company Secreatary
3186 Points Posted on 25 December 2020

Which Companies  Act do you read of India or of other Country?

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On 25 December 2020 at 09:30
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Shareholder
167 Points Posted on 25 December 2020

Sorry, I may have put a wrong section but appreciate any guidance. Definetely trying to understand company act 2013

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On 25 December 2020 at 09:46
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Company Secreatary
3186 Points Posted on 25 December 2020

Annual general meeting shall be held either at the registered office of the company or at some other place within the city, town or village in which the registered office of the company is situate.

 

So AGM can not be held any other place other than stated above even by passing of Special resolution with 100% majority.

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On 25 December 2020 at 11:55
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Shareholder
167 Points Posted on 25 December 2020

Thanks. This is the link I was reading -

https://www.caclubindia.com/experts/place-of-agm-of-a-private-ltd-company-1394929.asp

Can a resolution be passed ? 

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On 25 December 2020 at 22:14
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Shareholder
167 Points Posted on 05 January 2021

Any thoughts on this link - see the last section (b) . How to interpret?

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On 05 January 2021 at 01:35

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