Entries in B/S for expenses done by director on behalf of the company

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S Sinha

43 Points Posted on 21 October 2020

For Company (Pvt Ltd) expenses (Purchase entries - invoice in name of the company), the Director had paid from his personal account. But, the same was not reimbursed to him in same financial year.

What are the correct accounting entries & under which head of balance sheet, the same should be shown?

Thanks!

Replies (2)

Quick Summary

This discussion addresses how to correctly account for company expenses that a director has paid for using their personal funds, especially when reimbursement doesn't occur in the same financial year. It outlines the necessary journal entries for booking the purchase and then reflecting the director's payment. The advice clarifies that the director's account should appear under current liabilities on the balance sheet. Furthermore, it explains how to transfer this amount to provisions if it remains unpaid by year-end and how to handle the reimbursement in the subsequent financial year.

prasad Nilugal

GST Practitioner & Accounts

15152 Points Posted on 21 October 2020

1) purchase Expense booking entry

purchase A/c Dr

To Trade creditors A/c Cr

( Booking entry of purchase )

Expense paid by the Director on behalf of company

Trade Creditors A/c Dr

To Director A/c Cr

( Company purchase expense paid by Director )

Director A/c will be under Current liability in Balance sheet

On 31 st march same will be remain payable in current liability side in the name of Director in balance sheet on same day will transfer to provisions and make provision

Director A/c Dr

Expense payable to Director A/c Cr

( Expense payable to Director transfer form current liability to provisions in liability of Balance sheet . )

next year on 1 st April show as oping credit balance Expense payable to Director A/c .

when you pay in the next year pass entry

Expense payable to Directors A/c Dr

To Bank a/c Cr

( Last year expense paid by Director reimbursed )

S Sinha

43 Points Posted on 24 October 2020

Originally posted by : prasad Nilugal
	1) purchase Expense booking entry purchase A/c Dr To Trade creditors A/c Cr ( Booking entry of purchase ) Expense paid by the Director on behalf of company Trade Creditors A/c Dr To Director A/c Cr ( Company purchase expense paid by Director ) Director A/c will be under Current liability in Balance sheet On 31 st march same will be remain payable in current liability side in the name of Director in balance sheet on same day will transfer to provisions and make provision Director A/c Dr Expense payable to Director A/c Cr ( Expense payable to Director transfer form current liability to provisions in liability of Balance sheet . ) next year on 1 st April show as oping credit balance Expense payable to Director A/c . when you pay in the next year pass entry Expense payable to Directors A/c Dr To Bank a/c Cr ( Last year expense paid by Director reimbursed )