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Best Excel keyboard shortcuts

Vinod Jain (Practising Chartered Accountant at Durg since 1983)   (1536 Points)

26 January 2009  

Excel keyboard shortcuts This list gives you a glance of (nearly) all shortcut combinations in Excel. Please take the time to read it. I'm sure you'll find many of them useful. There is also a list of the default shortcuts in ASAP Utilities. * Excel shortcuts * Shortcuts for the Visual Basic Editor Excel shortcuts Shortcut key Action Menu equivalent comments version Ctrl+A Select All None All Ctrl+B Bold Format, Cells, Font, Font Style, Bold All Ctrl+C Copy Edit, Copy All Ctrl+D Fill Down Edit, Fill, Down All Ctrl+F Find Edit, Find All Ctrl+G Goto Edit, Goto All Ctrl+H Replace Edit, Replace All Ctrl+I Italic Format, Cells, Font, Font Style, Italic All Ctrl+K Insert Hyperlink Insert, Hyperlink Excel 97/2000 + Ctrl+N New Workbook File, New All Ctrl+O Open File, Open All Ctrl+P Print File, Print All Ctrl+R Fill Right Edit, Fill Right All Ctrl+S Save File, Save All Ctrl+U Underline Format, Cells, Font, Underline, Single All Ctrl+V Paste Edit, Paste All Ctrl W Close File, Close Excel 97/2000 + Ctrl+X Cut Edit, Cut All Ctrl+Y Repeat Edit, Repeat All Ctrl+Z Undo Edit, Undo All F1 Help Help, Contents and Index All F2 Edit None All F3 Paste Name Insert, Name, Paste All F4 Repeat last action Edit, Repeat. Works while not in Edit mode. All F4 While typing a formula, switch between absolute/relative refs None All F5 Goto Edit, Goto All F6 Next Pane None All F7 Spell check Tools, Spelling All F8 Extend mode None All F9 Recalculate all workbooks Tools, Options, Calculation, Calc Now All F10 Activate Menubar N/A All F11 New Chart Insert, Chart All F12 Save As File, Save As All Ctrl+: Insert Current Time None All Ctrl+; Insert Current Date None All Ctrl+" Copy Value from Cell Above Edit, Paste Special, Value All Ctrl+’ Copy Formula from Cell Above Edit, Copy All Shift Hold down shift for additional functions in Excel’s menu none Excel 97/2000 + Shift+F1 What’s This? Help, What’s This? All Shift+F2 Edit cell comment Insert, Edit Comments All Shift+F3 Paste function into formula Insert, Function All Shift+F4 Find Next Edit, Find, Find Next All Shift+F5 Find Edit, Find, Find Next All Shift+F6 Previous Pane None All Shift+F8 Add to selection None All Shift+F9 Calculate active worksheet Tools, Options, Calculation, Calc Sheet All Ctrl+Alt+F9 Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation. None Excel 97/2000 + Ctrl+Alt+Shift+F9 Rechecks dependent formulas and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated. None Excel 97/2000 + Shift+F10 Display shortcut menu None All Shift+F11 New worksheet Insert, Worksheet All Shift+F12 Save File, Save All Ctrl+F3 Define name Insert, Names, Define All Ctrl+F4 Close File, Close All Ctrl+F5 XL, Restore window size Restore All Ctrl+F6 Next workbook window Window, ... All Shift+Ctrl+F6 Previous workbook window Window, ... All Ctrl+F7 Move window XL, Move All Ctrl+F8 Resize window XL, Size All Ctrl+F9 Minimize workbook XL, Minimize All Ctrl+F10 Maximize or restore window XL, Maximize All Ctrl+F11 Inset 4.0 Macro sheet None in Excel 97. In versions prior to 97 - Insert, Macro, 4.0 Macro All Ctrl+F12 File Open File, Open All Alt+F1 Insert Chart Insert, Chart... All Alt+F2 Save As File, Save As All Alt+F4 Exit File, Exit All Alt+F8 Macro dialog box Tools, Macro, Macros in Excel 97 Tools,Macros - in earlier versions Excel 97/2000 + Alt+F11 Visual Basic Editor Tools, Macro, Visual Basic Editor Excel 97/2000 + Ctrl+Shift+F3 Create name by using names of row and column labels Insert, Name, Create All Ctrl+Shift+F6 Previous Window Window, ... All Ctrl+Shift+F12 Print File, Print All Alt+Shift+F1 New worksheet Insert, Worksheet All Alt+Shift+F2 Save File, Save All Alt+= AutoSum No direct equivalent All Ctrl+` Toggle Value/Formula display Tools, Options, View, Formulas All Ctrl+Shift+A Insert argument names into formula No direct equivalent All Alt+Down arrow Display AutoComplete list None Excel 95 Alt+’ Format Style dialog box Format, Style All Ctrl+Shift+~ General format Format, Cells, Number, Category, General All Ctrl+Shift+! Comma format Format, Cells, Number, Category, Number All Ctrl+Shift+ @ Time format Format, Cells, Number, Category, Time All Ctrl+Shift+# Date format Format, Cells, Number, Category, Date All Ctrl+Shift+$ Currency format Format, Cells, Number, Category, Currency All Ctrl+Shift+% Percent format Format, Cells, Number, Category, Percentage All Ctrl+Shift+^ Exponential format Format, Cells, Number, Category, All Ctrl+Shift+& Place outline border around selected cells Format, Cells, Border All Ctrl+Shift+_ Remove outline border Format, Cells, Border All Ctrl+Shift+* Select current region Edit, Goto, Special, Current Region All Ctrl++ Insert Insert, (Rows, Columns, or Cells) Depends on selection All Ctrl+- Delete Delete, (Rows, Columns, or Cells) Depends on selection All Ctrl+1 Format cells dialog box Format, Cells All Ctrl+2 Bold Format, Cells, Font, Font Style, Bold All Ctrl+3 Italic Format, Cells, Font, Font Style, Italic All Ctrl+4 Underline Format, Cells, Font, Font Style, Underline All Ctrl+5 Strikethrough Format, Cells, Font, Effects, Strikethrough All Ctrl+6 Show/Hide objects Tools, Options, View, Objects, Show All/Hide All Ctrl+7 Show/Hide Standard toolbar View, Toolbars, Stardard All Ctrl+8 Toggle Outline symbols None All Ctrl+9 Hide rows Format, Row, Hide All Ctrl+0 Hide columns Format, Column, Hide All Ctrl+Shift+( Unhide rows Format, Row, Unhide All Ctrl+Shift+) Unhide columns Format, Column, Unhide All Alt or F10 Activate the menu None All Ctrl+Tab In toolbar: next toolbar None Excel 97/2000 + Shift+Ctrl+Tab In toolbar: previous toolbar None Excel 97/2000 + Ctrl+Tab In a workbook: activate next workbook None Excel 97/2000 + Shift+Ctrl+Tab In a workbook: activate previous workbook None Excel 97/2000 + Tab Next tool None Excel 97/2000 + Shift+Tab Previous tool None Excel 97/2000 + Enter Do the command None Excel 97/2000 + Alt+Enter Start a new line in the same cell. None Excel 97/2000 + Ctrl+Enter Fill the selected cell range with the current entry. None Excel 97/2000 + Shift+Ctrl+F Font Drop Down List Format, Cells, Font All Shift+Ctrl+F+F Font tab of Format Cell Dialog box Format, Cells, Font Before 97/2000 Shift+Ctrl+P Point size Drop Down List Format, Cells, Font All A special thanks goes out to Shane Devenshire who provided most of the shortcuts in this list! References: * Microsoft Office Assistance: Keyboard shortcuts * Microsoft Office Assistance: Work with the keyboard (with video) * Microsoft Office Assistance: Excel shortcut and function keys back to to top Shortcuts for the Visual Basic Editor Shortcut key Action Menu equivalent comments F1 Help Help F2 View Object Browser View, Object Browser F3 Find Next F4 Properies Window View, Properties Window F5 Run Sub/Form or Run Macro Run, Run Macro F6 Switch Split Windows F7 View Code Window View, Code F8 Step Into Debug, Step Into F9 Toggle Breakpoint Debug, Toggle Breakpoint F10 Activate Menu Bar Shift+F2 View definition View, Definition Shift+F3 Find Previous Shift+F7 View Object View, Object Shift+F8 Step Over Debug, Step Over Shift+F9 Quick Watch Debug, Quick Watch Shift+F10 Show Right Click Menu Ctrl+F2 Focus To Object Box Ctrl+F4 Close Window Ctrl+F8 Run To Cursor Debug, Run To Cursor Ctrl+F10 Activate Menu Bar Alt+F4 Close VBE File, Close and Return to Microsoft Excel Alt+F6 Switch Between Last 2 Windows Alt+F11 Return To Application Ctrl+Shift+F2 Go to last position View, Last Position Ctrl+Shift+F8 Step Out Debug, Step Out Ctrl+Shift+F9 Clear All Breakpoints Debug, Clear All Breakpoints Insert Toggle Insert Mode Delete Delete Edit, Clear Home Move to beginning of line End Move to end of line Page Up Page Up Page Down Page Down Left Arrow Left Right Arrow Right Up Arrow Up Down Arrow Down Tab Indent Edit, Indent Enter New Line BackSpace Delete Prev Char Shift+Insert Paste Edit, Paste Shift+Home Select To Start Of Line Shift+End Select To End Of Line Shift+Page Up Select To Top Of Module Shift+Page Down Select To End Of Module Shift+Left Arrow Extend Selection Left 1 Char Shift+Right Arrow Extend Selection Right 1 Char Shift+Up Arrow Extend Selection Up Shift+Down Arrow Extend Selection Down Shift+Tab Outdent Edit, Outdent Alt+Spacebar System Menu Alt+Tab Cycle Applications Alt+BackSpace Undo Ctrl+A Select All Edit, Select All Ctrl+C Copy Edit, Copy Ctrl+E Export Module File, Export File Ctrl+F Find Edit, Find… Ctrl+G Immediate Window View, Immediate Window Ctrl+H Replace Edit, Replace… Ctrl+I Turn On Quick Info Edit, Quikc Info Ctrl+J List Properties/Methods Edit, List Properties/Methods Ctrl+L Show Call Stack Ctrl+M Import File File, Import File Ctrl+N New Line Ctrl+P Print File, Print Ctrl+R Project Explorer View, Project Explorer Ctrl+S Save File, Save Ctrl+T Show Available Components Insert, Components… Ctrl+V Paste Edit, Paste Ctrl+X Cut Edit, Cut Ctrl+Y Cut Entire Line Ctrl+Z Undo Edit, Undo Ctrl+Insert Copy Edit, Copy Ctrl+Delete Delete To End Of Word Ctrl+Home Top Of Module Ctrl+End End Of Module Ctrl+Page Up Top Of Current Procedure Ctrl+Page Down End Of Current Procedure Ctrl+Left Arrow Move one word to left Ctrl+Right Arrow Move one word to right Ctrl+Up Arrow Previous Procedure Ctrl+Down Arrow Next Procedure Ctrl+Spacebar Complete Word Edit, Complete Word Ctrl+Tab Cycle Windows Ctrl+BackSpace Delete To Start Of Word Ctrl+Shift+I Parameter Info Edit, Parameter Info Ctrl+Shift+J List Constants Edit, List Constants

 9 Replies

Replied 26 January 2009


SANDEEP (SERVICE) (101 Points)
Replied 27 January 2009

very nice please tell us more if u have and thanks

nsomani04 (CA Job) (34 Points)
Replied 27 January 2009


NIRDESH (2) (24 Points)
Replied 03 February 2009

Originally posted by :SANDEEP
" very nice please tell us more if u have and thanks "


Nandini Singh (PCC Student) (42 Points)
Replied 20 August 2009

 good 1

vijaya (articles) (231 Points)
Replied 13 October 2009

thanks for sharing the tips

vkagrawal (student) (56 Points)
Replied 09 March 2010


" very nice please tell us more if u have and thanks "

Rahul (Entrepreneur) (32 Points)
Replied 12 January 2011

Alt activated shortcuts that work in Excel 2010/2007/2003. with a brief explanation, tips, tricks and possible pitfalls in each!




The Finatics Blog

Babita Jain (Personal Assistant) (153 Points)
Replied 10 May 2021

Excel is the most powerful tool to manage and analyze various types of Data. This Microsoft Excel tutorial for beginners covers in-depth lessons for Excel learning and how to use various Excel formulas, tables and charts for managing small to large scale business process.

This free Excel videos for beginners course will help you learn Excel basics.

Click to see Videos - Excel Shortcuts | Excel Full Tutorials

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