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Customer Invoice

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Venkatraman

Finance Controller

43 Points Posted on 07 April 2020

Please can someone help clarify on my question.

Presently, I print invoice to my Customer, sign & stamp, and later scan it. I finally send the scanned invoice with my sign and company stamp to the Customer for payment. This is or will be considered a valid legal document.

I am thinking of automating the process but my accounting software does not support digital signature. So I wanted to know can I email the soft copy of the Invoice to my customer (which will be on my letterhead template but without my signature and stamp) with a line claiming that the is automated and does not require signature. In this case will still be regarded as Valid and Legally acceptable. Please advise and share your thoughts.

Regards

Replies (2)

Quick Summary

A user is seeking clarification on the legal validity of invoices sent to customers. Currently, they print, sign, stamp, scan, and then email the invoice. They are considering automating this by emailing a soft copy without a signature or stamp, stating it's an automated document. The user wants to know if this would still be considered a legally valid document, especially since their accounting software doesn't support digital signatures. The advice received suggests that a signature is mandatory, whether physical or digital, for an invoice to be considered valid and compliant.

CA Naveen Chand

Chartered Accountant

8022 Points Posted on 07 April 2020

signature is mandatory whether do or digital signature

RAJA P M

"Do the Right Thing...!!!"

77792 Points Posted on 07 April 2020

Here no more/need thoughts...

If You can't sign with digital signature then must be give with signed invoice to customers. That's only valid invoice...

Otherwise it will future compliance to Your customers....