Executive-Accounts

Job Description

Key Activities:
• Perform data entry functions in the accounting software (Tally).
• To receive and process all invoices, expense forms and requests for payment from management.
• Prepare and file necessary vouchers.
• To deal with daily transactions for the petty cash and ensure that reconciliations are completed on a weekly basis.
• Post, verify, and balance various accounts; gather, sort, and research records and files to provide factual data, and trace discrepancies to reconcile accounts.
• Receive and process petty cash payments, balance cash and prepare bank deposits; manage petty cash fund and handle disbursement.
• Provide billing, payment, and other accounting information to customers, vendors and others as per the instructions given by the management.
• Checking of bills and expense reports
• Review, verify, and process employee time reports; calculate and process monthly payroll deductions; assist in preparation of payroll register, payments, and handwritten cheque, and process related reports.
• Collect, sort, and distribute incoming and outgoing mail and various accounting reports and documents; perform as cashier as assigned.
• Assist with preparing and monitoring collection of billing for the company services; research and compile relevant information, follow up delinquent accounts and bad debts; perform related collection functions as assigned.
• Assist with preparing, reviewing and verifying purchase orders, vendor invoices and related documentation, and confirm authorization; maintain relevant files.
• Maintain subsidiary ledger functions and perform reconciliations with general ledger accounts; prepare reports as required, review and classify documents for proper accounting documentation;
• Prepare work papers and various reports as required for various statutory and other agencies, as well as for internal audit purposes.
• Assist in the installation of new accounting systems and in implementation of modification to existing systems.
• Assist in/or perform preparation, analysis, and review of reimbursements, expenditure and budgetary accounts.
• Answer inquiries and provide information regarding accounting procedures; and may train and assign work to less experienced staff.
• Build and maintain positive working relationships and perform related duties as required.
• To ensure all filing of important papers is done in a timely and accurate manner.
• Prepare cheque for various payments, deposit cheque into banks and maintain record of the same.
• Preparation of bank reconciliation statement on a monthly basis.
• To ensure all important post and couriers relevant to accounts are sent timely.
• Provide MIS reports in timely manner as required by the management.
• Ensure compliances with the applicable laws such as VAT and Service Tax.
• Liaison with the statutory auditors and providing the accounts information as required by them.

Skills Required

The job requires an individual who ensures that a correct and coherent paper trail is maintained so that a detailed audit could be performed at a moment’s notice. This person should provide accurate accounting data/reports in a timely manner so as to be useful to the Director and other department heads for forecasting, analysis etc. This individual should have knowledge of income tax, sales tax and other tax matters and of Provident fund, ESI matters. This individual must be organized, detailed, focused and systematic in his working besides having impeccable integrity. The person should have a calculated sense of urgency, being empathetic to others and flexible to the needs.

Contact Information