As per Section 166 of the Companies Act 1956 following is the process for conduct AGM..
Body of Section:[(1) Every company shall in each year hold in addition to any other meetings a general meeting as its annual general meeting and shall specify the meeting as such in the notices calling it; and not more than fifteen months shall elapse between the date of one annual general meeting of a company and that of the next:
Provided that a company may hold its first annual general meeting within a period of not more than eighteen months from the date of its incorporation; and if such general meeting is held within that period, it shall not be necessary for the company to hold any annual general meeting in the year on its incorporation or in the following year:
Provided further that the Registrar may, for any special reason, extend the time within which any annual general meeting (not being the first annual general meeting) shall be held, by a period not exceeding three months.]
(2) Every annual general meeting shall be called for a time during business hours, on a day that is not a public holiday, and shall be held either at the registered office of the company or at some other place within the city, town or village in which the registered office of the company is situate
Simplified Procedure:
There must be a 21 days notice (or more if so provided by the articles of association) calling such a meeting, which must specify that the meeting is the annual general meeting.
The notice must also specify the number of issues that will be raised and decided upon at the annual general meetings and these may include, for example, the appointment and remuneration of directors and auditors and the consideration of the annual financial statements.
For the meeting secretary will prepare the agenda of the meeting and after meeting properly conveyed Secretary also prepare the minutes of the meeting.
Hold and Convene a Board Meeting after giving notice to all the directors to discuss the following matters.
• Approval of draft balance sheet and profit and loss account. • The declaration of dividend, if any. • The Appointment of and the fixing of remuneration of the auditors. • To fix the date, time and place for convening the Annual General Meeting of shareholders. • Approval of the notice of the meeting. • Issue and despatch notices in writing at least 21 clear days before the date of the General Meeting
2. The notice is to be given to all the members, to all the debenture holders, if any, to every person entitled to a share of the company in consequence of death or insolvency of a member, to every trustee of debenture holders and to the directors and auditors of your company.
3. Hold and convene the Annual General meeting and pass the resolutions as specified in the notice.
23 November 2011
Agree with the experts.. In a nutshell, convene a Board Meeting Meeting approve draft of the matter to be discussed in the Annual General Meeting.
Thereafter issue Notice to the Shareholders at least 21 days clear Notice.
Hold and convene AGM and put the resolutions to vote.
Guest
Guest
(Expert)
16 April 2012
What are the timings which are considered as business hours as per section 166 (2)?
27 September 2019
What are the timings which are considered as business hours as per section 166 (2)?
Business hours may be Considers as Generally Accepted Rules until Company defines that business hours Generally "Business hours are the hours of the day in which a company is open for business"
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