23 September 2007
Can we show reimbursements like Conveyance expense, food expense etc as aprt of salary break up in offer letter and pay slip ??? Since normally in industry it is shown seperately as Flexible pay or under Entitlements head. And monthly the amount is shown on seperate reimbursement slip insetad of on pay slip. Please clarify the issue. Thanks in advance for your time.
It appears that you interchange the words Allowances and Expense Reimbursement. If that is the case the same is not correct.
When the employee is getting reimbursement of expenses spent during office hours, it is very much employer's expense only (FBT attracted).
You can show in salary related records only the Salary and all other allowances. Allowances does not require any evidence from the receiver to prove the claim since it is pre agreed one with employer on ad hoc basis.
25 September 2007
Lets take an example to make it more clear. Suppose an employee has Rs 50 k as his CTC. Now out of this Rs 780 being dedcuted on account of Employers contribution towards PF. hence his gross salary is Rs 49220/-. Now when every month when company pay to this employee they deposit Rs 49220 reduced by employee part of PF and TDS. let say Rs 35000/- being deposited. Now if company actually paid Rs 40000 due to some reimbursements being paid out with salary then can he show these reimbursement on salary slip. Since, otheriwse the amount credited in bank will not reconcile with pay slip without reimbursement amount. Also clarify whether the company can show Employer part of PF on payslip so as to reconcile the total amount to the CTC offered to employee. Since, under gross salary figure we cannot show this amount. But can we show this part after gross salary and before total of CTC....
Reimbursement is made for some Expenses that the employee spends on behalf of the official work.
Or else there is Medical Reimbursment which is Exempt till limit of 15k on submission of Bills. If employee do not submit bills and if the employer pays the same that is a part of income.
What your are talking of Extra 5k could be a Allowance or medical Reimbursement (wo bils)
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