02 December 2011
SIR PLEASE EXPLAIN THE PROCEDURE OF APPOINMENT OF NEW AUDITOR IN THE AGM IN PLACE OF RETIRING AUDITOR WHO IS NOT WILLING TO CONTINUE IN PRIVATE LTD.COMPANY.
ALSO PLEASE PROVIDE SPECIMEN OF NOTICE OF AGM TO BE SENT TO MEMBERS ALONGWITH REQUIRED RESOLUTIONS .
03 December 2011
ard meeting, adopting the annual accounts, will consider and propose the name of new auditor and recommend it to the shareholders to be appointed in the AGM.
Also put the resolution for the appointment of new auditor in the AGM notice and on the due date of AGM pass an ordinary resolution for the appointment of statutory auditor. Within 7 days of appointment in the AGM intimate auditor about his appointment.
Notice is hereby given that the Fourteenth Annual General Meeting of the shareholders of XYZ Limited will be held on 29th September, 2011, Thursday at 01:00 P.M. at the Registered Office of the Company situated at ____________________, New Delhi–110016, to transact the following business:
ORDINARY BUSINESS:
1. To receive, consider and adopt the Audited Balance Sheet as at March 31, 2011 and the Profit & Loss Account for the financial year ended on that date together with the Auditors’ and Directors’ Report thereon.
2. To appoint M/s _____________, Chartered Accountants, New Delhi, the retiring Auditors, as Statutory Auditors of the Company to hold Office from the conclusion of this Annual General Meeting till the conclusion of the next Annual General Meeting of the Company and to fix their remuneration.
By Order of the Board of Directors
Place: New Delhi Mohan Singh Date: September 01, 2011 Chairman
NOTES:
1. A MEMBER ENTITLED TO ATTEND AND VOTE AT THE MEETING IS ENTITLED TO APPOINT A PROXY TO ATTEND AND TO VOTE ON A POLL INSTEAD OF HIMSELF / HERSELF AND THE PROXY SO APPOINTED NEED NOT BE A MEMBER OF THE COMPANY.
2. The instrument appointing the proxy in order to be effective must reach the registered office of the company not less than forty-eight hours before the time fixed for commencement of the Meeting.
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