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Payable recording date

RAVIKUMAR (STUDENT) (107 Points)

22 May 2013

when should a payable be recorded ; when goods are received or when invoice. Suppose by last week of the year , i receive goods and in the first week of next year, i receive the invoice , on what date should i record the payable. pls explain with entries and date of entries if possible, that would be helpful,

Also what is this GR/IR account and what is it used for? what category of accounts is that,,,current asset , ? pls help friends and tutors. Thanks

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4 Replies

Ishan kewlani (Article) (172 Points)
Replied 22 May 2013

Payable to b recorded when goods are received.

Rama chary Rachakonda (Master in Accounts & Lawyer email ID:ramachary64@gmail.com voice no:9989324294) (3303 Points)
Replied 27 May 2013

Originally posted by : RAVIKUMAR
	when should a payable be recorded ; when goods are received or when invoice. Suppose by last week of the year , i receive goods and in the first week of next year, i receive the invoice , on what date should i record the payable. pls explain with entries and date of entries if possible, that would be helpful, Also what is this GR/IR account and what is it used for? what category of accounts is that,,,current asset , ? pls help friends and tutors. Thanks

The payable a/c date always to be mentioned as per Invoice date. As soon as Invoice received, the date of the inoice is to be recorded in the financial accounts.But received of goods has to be recorded in stock books as goods received date.

RAVIKUMAR (STUDENT) (107 Points)
Replied 28 May 2013

Originally posted by : Rama chary
	thanks Mr rama chary , so what will be the entries for recording the goods in the stock books. For example during last week of the year we receive bulk goods, but we dont receive invoice. we get invoice during first week of next yr. in that case we should just update the stock books and record payable only during next year? pls help me as i want to know how this is done in practical accounting in the industry Originally posted by : RAVIKUMAR when should a payable be recorded ; when goods are received or when invoice. Suppose by last week of the year , i receive goods and in the first week of next year, i receive the invoice , on what date should i record the payable. pls explain with entries and date of entries if possible, that would be helpful, Also what is this GR/IR account and what is it used for? what category of accounts is that,,,current asset , ? pls help friends and tutors. Thanks The payable a/c date always to be mentioned as per Invoice date. As soon as Invoice received, the date of the inoice is to be recorded in the financial accounts.But received of goods has to be recorded in stock books as goods received date.

Milind M. Kulkarni (Practicing CA) (580 Points)
Replied 28 May 2013

In case of receipt of goods in the earlier year and receipt of supplier invoice in the next year, the following entries should be passed.

1. Purchases A/c Dr

To Outstanding Liability (Date: close of the earlier year)

2. Closing stock records should be updated so that goods received are included in closing stock as at

end of the earlier year.

3. First day of the next year:

Outstanding liability Dr

To Purchases (reversal of closing entry passed in the earlier year)

4. Purchases Dr.

To Supplier (on receipt of actual invoice from supplier).

Please note that these are not scheme of entries passed universally. Each company has its standard method of passing entries but ultimate result is the same. Entries also differ depending on which ERP/ Accounting system a company uses.