Mca e- filing

$AcH!n G (Still Running for My Destination) (1036 Points)

19 August 2011

can you please tell me what are the annual documents to be filled with MCA

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Annual Filing

Overview

As a part of Annual eFiling, Companies incorporated under the Companies Act, 1956 are required to efile the following documents with the Registrar of Companies (RoC):

Sr. No.	Document	e-Form
1	Balance-Sheet	Form 23AC to be filed by all Companies*
2	Profit & Loss Account	Form 23ACA to be filed by all Companies
3	Annual Return	Form 20B to be filed by Companies having share capital
4	Annual Return	Form 21A to be filed by companies without share capital
5	Compliance Certificate	Form 66 to be filed by Companies having paid up capital of Rs.10 lakh to Rs. 5 crore

* If the file size of Form 23AC exceeds 2.5MB, please use Additional Attachment Sheet . Please follow the step-by-step process as given below, for uploading the Additional Attachment Sheet.

Step by Step Process for Additional Attachments to form 23AC :

If the size of Form 23AC exceeds 2.5 MB, remove some attachments or split and attach only a small part of the attachment to limit the Form size to 2.5 MB. You can upload the remaining/ other parts of attachments separately using ‘Additional Attachment Sheet’ as below.
Download the ‘Additional Attachment Sheet’ from ‘Annual Filing Corner’ link on the homepage of MCA portal.
Enter the CIN and click ‘Pre-fill’ button to automatically fill the name and address of the Company in the eForm.
Fill the date of relevant Balance Sheet.
Select the type of document from the dropdown list and click ‘Attach’ button to ‘browse and select’ the file to be attached. You have the option to attach maximum 5 documents.
Fill the signatory details i.e. Designation and DIN/ Membership No.
Affix the Digital Signature Certificate of the signatory
Click ‘Verify’ button. In case of any error, rectify the same and repeat this step.
Close the Form and save it again on prompting by the system. Please ensure that size of ‘Additional Attachment Sheet’ does not exceed 2.5 MB.
If you wish to attach more attachments, please download a fresh Form and repeat the above steps. You have the option to upload maximum two ‘Additional Attachment Sheet’ against one Form 23AC.
After uploading of Form 23AC on MCA portal, system will prompt for following options:
1. File Form 23ACA
2. File additional attachments to Form 23AC
Select the second option and upload saved ‘Additional Attachment Sheet’.
After uploading of one ‘Additional Attachment Sheet’, system will again prompt for making a selection. If you have the second ‘Additional Attachment Sheet’ for uploading, select the second option again and upload the same. Otherwise select the first option and upload Form 23ACA to complete the filing and proceed to ‘payment option’ screen.
If you have uploaded two ‘Additional Attachment Sheets’ system will prompt you to file Form 23ACA to complete the filing and proceed to ‘payment option’ screen.

Important Points to Remember

Balance Sheet and Profit & Loss Accounts are to be filed as two separate documents with different e-Forms;
Each e-Form along with the relevant attachment(s) should be less than 2.5 MB.
The Balance Sheet, Profit & Loss Account and Annual Return are filed as attachments to the respective e-Forms. A scanned copy considerably increases the size of the document besides being more expensive. You are therefore, advised to convert the Text file/ Excel sheets by using the PDF converter software (PDF conversion facility is also available on the MCA portal for business users) and upload these attachments as PDF documents.
The MCA database in respect of Authorised Capital and Paid-up Capital needs to be verified by the respective Companies, as it may not be correct. The Companies are requested to apply for correction of Master Data, should they find any discrepancies. In the meantime, the Companies can declare the correct amount of Authorised Capital and Paid-up Capital in the respective annual filing Forms.

How to do the Filing Companies can do e-Filing in three different ways:

The Company representative can upload the e-Forms on the MCA portal through the ‘Annual Filing Corner’ link (after registering oneself as a user of the portal) at his convenience from his office/ home. This is the most convenient way of e-Filing.
The Company representative can prepare the e-Forms as per guidelines, get them digitally signed by the authorized signatory, copy them in a CD or a pen drive and visit the nearest “Registrar’s Front Office” (RFO). RFO staff will assist in uploading of eForms on MCA portal. For addresses/ phone numbers of RFOs, please refer to the “Facilitation Centre” link on the homepage of MCA portal.
The Company representative can also contact any of the Certified Filing Centers (CFCs) for the Annual Filing of e-Forms by paying the service charges to the CFCs. The details about the CFCs are available under the ‘Certified Filing Centre’ tab on the homepage of MCA Portal.

Guidelines For Annual eFiling

A. GUIDELINE FOR PREPARING THE eFORMS FOR ANNUAL FILING

Go to the Annual Filing Corner following the link provided on the home page of the MCA Portal and down load the applicable eForms following the link “Download eForms”

23AC
23ACA
20B
66
21A

Please note that only the latest version of eForm available on the MCA portal should be used for efiling.

Enter the CIN and click the Pre Fill Button. Your computer should be connected to the Internet. Some of the fields viz. Company Name, Registered Address will be automatically filled by the system (in case of Form 20B, the address is required to be filled manually). In case there is any discrepancy in the data please contact the RoC, for doing the necessary correction.

Fill up the rest of the fields in the eForm and attach the applicable attachments. Make sure that the total size of the eForm including all the attachments does not exceed 2.5 MB. If the file size of Form 23AC exceeds 2.5MB, please use Additional Attachment Sheet. Please follow the step-by-step process, for uplading the Additional Attachment Sheet.

Click on the Check Form button. If you have not filled all the required data, the system will alert you about the same. Please do the necessary corrections in case of any errors.

Click the signature box in the e-form and affix the digital signature certificate by using the 'Sign and Save As' option. Please use the Digital Certificate(s) of the Authorised Signatories i.e. which has been registered on the MCA Portal, for role check purpose.

Click on the Pre-scrutiny button. Make sure that your computer is connected to the Internet. System shall alert you if there are any errors, Please do the necessary corrections after clicking the ‘Modify’ button and repeat Step (4) to (6). Once Pre-scrutiny is successful, the system will lock the Form. In case the size of the eForm including the attachment is more than 2.5 MB, the pre-scrutiny will not be successful.

B. GUIDELINE FOR SUBMITTING THE eFORMS on MCA Portal

Go to the Annual Filing Corner on the MCA Portal. Click on the Upload eForm button.

Once eForm is uploaded on MCA portal, system will show the details of fee to be paid.

On clicking on the payment link, the MCA 21 System will provide the payment option screen by which the user can :

Pay by using the Credit Card or
Pay by Challan or
Pay by Net Banking

In case Credit Card option is selected the user is redirected to the Payment Gateway interface where he will have to enter the Credit Card Details like Card Number, Expiry Date, Card Member Name and CVV Number. If the details are correct the payment will be processed/ debited, Acknowledgement is displayed containing Service Request Number (SRN) and Payment Receipt is generated for the user.

In case the user opts for the Challan option, the MCA System generates the Challan containing Challan number. The user should take printout of the Challan in 3 copies. Make the payment at any Authorised Bank using the Challan before the expiry date printed on the Challan.

In case Net Banking option is selected the user is redirected to the respective bank’s website where user can make the payment using the login and transaction password provided by the bank. After making the payment, an acknowledgement is displayed containing Service Request Number (SRN) and Payment Receipt is generated for the user.