Employee reimbursement in SoftCopy

M.pratish (Interested to gather knowledge )   (46 Points)

06 October 2023  

Hi All,

Is it mandatory to collect hard copies for employee’s reimbursement i.e., mobile/ Internet/Food/Travel expense reimbursement (as per norms)? If yes, please share the notification number. Or can all types of employee reimbursement be submitted in softcopy?

I thought of explaining my question in detail. I want to know if the supporting vouchers for Claims by Employees are in soft copy or hand copy. Also, I am interested to know are they any verdict in Income tax says that all employee reimbursement should be in hard copy. I came to know 9.13-Companies (Accounts) Rules,2014. Manner of books of account to be kept in electronic mode:- On this grounds, we can still submit the employee reimbursement in Soft copy. Please correct me if I am wrong. I(The Companies Act, 2013 (SECTION 128), The Companies (Accounts) Rules, 2014)