Register under 301

A private company is having transactions under sec. 299 and 297 with Its group co. And Its subsidiary co. Can such pvt. Company in Its book-register under sec.301, write in the begining of the year or at the time of first transaction, give for eg: "such an amount not exceeding so and so amount in aggregate during the financial year 2011-12" can a board resolution be passed in their meeting. Or how it has to be entered in the register... In my case the pvt. Co. Enter into sale, purchase, and vl give money as interest free unsecured loan. Please clarify how it has to be entered in the register under sec.301.